Job Description

The primary role of this position is to perform day-to-day parts and supplies ordering. Ensure accurate and timely completion of purchase orders with correct cost, equipment parts, shop supplies, and consumables. Maintain computer system accuracy of suppliers, purchase orders, expected delivery dates, past due PO’s and vendor payments, review received items with no invoicing, and keep PO reports current. Work directly with the maintenance planner to keep our spare parts up to date and on time for repair/PM.

Job Duties and Responsibilities:

• Perform work in a safe manner

• Issue purchase orders for inventory items, non-inventory items, and services

• Review YVB2 weekly to clear all invoicing issues related to purchaser’s PO’s

• Review weekly GR/IR report for received items for which no invoicing has been submitted, request invoicing from vendor, and remove unused lines

• Support all PO’s created for maintenance and capex projects

• Gather and drive competitive pricing on quotes for spare parts and consumable

• Make ad hoc credit card purchases and perform monthly statement reconciliation

• Support accounts payable, purchase order adjustments, and past due invoice reconciliation

• Research parts (OEM and aftermarket) for purposes such as: ordering, parts kitting, bin creation, and labelling

• Create and maintain a Return Goods Authorization (RGA) log

• Ship as required: UPS, FedEx, Freight (RGA/RMA/Warranty)

• Monitor suppliers based on price and quality

• Maintain professional relationships with all suppliers

• Maintain purchase information records and source lists

• Work with suppliers to maintain current part numbers and records

• Participate and contribute to weekly department and supplier meetings

• Support reporting of Key Performance Indicators (KPIs), missing & past due, order history, , trends, and costs

• Accountable for maintaining a clean and orderly work area

• Adhere to DFA local and corporate policies, procedures, practices, and guidelines

• Exhibit the values and ethics of Dairy Farmers of America through honesty, discretion, and sound judgment

• Research, challenge, and select vendors that will serve the plant best

• Create a yearly vendor evaluation to review expectation and opportunities for improvements

• Dedicate effort to safety as we expect every employee to leave work in the same condition as they arrive

• Follow all DFA good manufacturing practices (GMP) and work in a manner consistent with all corporate regulatory, food safety, quality, and sanitation requirements

• Adhere to all DFA Quality, Safety and GMP policies and procedures and report any nonconformity

• Attend required training, including but not limited to, Safety, GMP, Hazard Analysis and Critical Control Point (HACCP), and Safe Quality Foods (SQF)

• The requirements herein are intended to describe the general nature and level of work performed by the employee. This is not a complete list of responsibilities, duties and skills required. Other duties, special projects or tasks may be assigned as required.

Requirements

Education and Experience

• High School Diploma or GED

• Associate degree in business management preferred

• 2 plus years buyer experience in a maintenance or manufacturing environment preferred, Dairy experience a plus

Knowledge, Skills and Abilities

• Must have knowledge of SAP/Winshuttle, Microsoft Office Suite, email, MS Teams, and MS Sharepoint

• Ability to work independently and as part of a team

• Ability to adapt and manage change effectively

• Ability to work with accuracy and attention to detail

• Ability to communicate clearly, concisely, and effectively

• Ability to focus on and drive problem solving

• Ability to follow directions and meet deadlines

• Ability to adapt to changing organizational and operational needs; ability to lead others through change

• Ability to perform task, duties and independently problem solve with minimum supervision

• Ability to follow standard operating procedures and work instructions

• Ability to improve daily work continuously and proactively

• Escalate issues in a timely and appropriate manner to management

• Ability to work flexible hours including weekends in support of plant operations

• Must be able to read, write, and speak English

An Equal Opportunity Employer

Pay Range $75000 - $80000 / year