The Nursing Administration department is looking for a new Executive Assistant I who will support and report to the Nursing Administrative team and Director of Operations.

Schedule: Monday – Friday from 8:00 a.m. – 4:30 p.m., no weekends or holidays. This position is in office.

Purpose:

Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently

• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

• Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

• Records and distributes minutes and other relevant information to appropriate participants in a timely manner

• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

• Arranges travel schedule and reservations for executive management as needed

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

• Responsible for care points, Above and Beyond, and other nursing awards.

• Organize any communication tools (emails, flyers, slide decks, etc.)

• High school diploma or equivalent

• 8 years' experience in an increasingly responsible administrative support role.

• 5+ years' experience with support at the executive level.

• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Experience assisting management with the creation of PowerPoint presentations.

• Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran