Transportation / Safety Specialist JobID: 5790

• Position Type:

  Secretarial/Clerical/ Administrative Assistant

• Date Posted:

  7/3/2024

• Location:

  Central Office

• Date Available:

  07/03/2024-immediate

• Closing Date:

  08/31/2023-until filled

     Job Summary:The Transportation Safety Specialist is responsible for developing and implementing a transportation system to ensure student safety. Assures exceptional customer service internally and externally to schools, districts, and other governmental entities in support of student achievement. This person is also responsible to maintain a current list of students assigned to each bus.Supervisory Responsibilities:

• Receives direction from the Assistant Superintendent or designee. Methods of performing tasks are generally left to the employee's judgment, with the Director giving occasional instructions and advice. Decisions with district-wide implications are reviewed with a Director. The employee has considerable latitude in interpreting and applying policies, rules and regulations. Work is measured mainly through the observance of results obtained.

Duties/Responsibilities:May include, but are not limited to, the following:

• Ensures activities are completed efficiently and align with state laws, district policies, and contractual obligations.

• Plans, directs, and supervises the repair and maintenance of the District's fleet, including but not limited to activity buses and vehicles, in compliance with governmental rules and regulations. Establishes and implements a sound preventive maintenance program and ensures detailed service records are maintained and all district and customer vehicles are maintained to meet or exceed industry standards.

• Coordinates development and implementation of driver training and safety programs.

• Coordinates development and implementation of routes.

• Assesses and responds to incidents, accidents, complaints, etc., during and after standard hours to resolve immediate safety concerns; works with other staff to organize emergency routing.

• Works with the Directors of Elementary and Secondary Education to advise the administration about inclement weather conditions that may result in the closing of schools or school delays.

• Collaborates with internal and external personnel (e.g., other administrators, public agencies, parents, transportation regulation agencies, vendors, etc.) to implement and maintain services and programs.

• Prepares a wide variety of written materials (e.g., bid specifications, correspondence, reports, procedures, work instructions, etc.) to document and evaluate activities to improve operations under quality management and continuous improvement.

• Recommends policies, procedures, and actions related to District transportation services to provide direction for meeting the District's goals and objectives to the Directors of Elementary and Secondary Education.

• Attend professional growth activities to keep abreast of innovative techniques in transportation and coordinate professional development programs for transportation staff.

• Works with the Directors of Elementary and Secondary Education to develop, coordinate, and manage short- and long-range plans in transportation services to enhance educational excellence related to student access to schools.

• Assists with the planning, directing and managing of the repair and maintenance of the District’s fleet while keeping in compliance with governmental rules and regulations.

• Assists in establishing and implementing a sound preventive maintenance program and ensures detailed service records are maintained on all district vehicles.

• Maintain orders, files and inventory for vehicles in the transportation department.

• Maintain vehicle records database and lists such as, but not limited to: VIN, License, etc.

• Maintains and updates platform for all training modules in accordance with the State Department of Education curriculum and Federal Motor Carrier Safety.

• Develops and/or selects appropriate training and safety materials such as handouts, training handbooks, visual aids, etc., and coordinates training with staff.

• Assists the administrator in overseeing the work of the certified drivers/trainers, assist with conducting general bus driver training; and ensures that training is delivered as specified.

• Facilitates all CDL driving requirements to include DMV CDL Permit Testing and Third-Party Testing Program for the district staff to obtain/maintain a CDL.

• Certifies driver attainment of training benchmarks; reviews DMV records; and ensures that all drivers meet federal, state, and local regulations/qualifications to operate district vehicle.

• Assists as needed with responding to accidents involving school buses; collects accident reports and related data from the maintenance and operations division for all accidents; and determines whether it needs to be reported to the State.

• Collects data from various sources to compile the annual state transportation report and maintains complete training and accident history records for transportation personnel as needed.

• Maintains yearly school calendars in which Windham students attend, i.e. magnet, vocational, etc.

• Collects and monitors monthly mileage logs for all District vehicles, including but not limited to Maintenance, Facilities, Food Service and Community vans. Storing them electronically.

• Maintains all purchase orders for Transportation in MUNIS along with reconciling spreadsheets to balance with monthly budget reports and vendor records.

• Reviews and reconciles statement of accounts for all transportation companies utilized by Windham Public Schools.

• Maintain confidentiality of all student records and information.

• Performs other duties as assigned.

  Required Skills/Abilities:

• Any combination of education, experience and training that would provide the required knowledge and abilities.

• Self-starter with proven analytical, organizational, and problem-solving skills.

• Excellent leadership skills as demonstrated by attendance, work ethic, and job performance.

• Demonstrated ability to establish and maintain high-profile, influential, and collaborative working relationships across teams, functions, and layers with District staff, public officials, vendors, and the general public.

• Ability to remain focused and calm in chaotic situations.

• Exceptional interpersonal skills in leading, motivating, coaching, and developing staff. The ability to exercise confidentiality, tact, diplomacy, and independent judgment in performing duties.

• Ability to communicate effectively, both orally and in writing.

• Intermediate to advanced technical skills providing the ability to enter, revise, organize, and retrieve information to formulate methods of collecting and presenting information; and to generate complex reports.

• Thorough knowledge of safety and accident prevention measures.

• Knowledge of principles and practices of work coordination and simplification, and ability to develop and implement work schedules.

Qualifications:

• Completing an associate's degree in business or a related field is required; a bachelor's degree in business or a related field is preferred.

• Five years of progressively responsible experience in transportation operations.

• Two years of supervisory experience are required.

Preferred Qualifications:

• Bilingual, English and Spanish

Click to Apply at:Windham Public Schools (https://www.applitrack.com/windham/OnlineApp/default.aspx) Windham Public Schools WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYER It is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.