This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12963909

Position Description

Front Desk

• Open up lobby areas in the mornings and ensure it is locked up each night.
• Welcome and greet people entering establishment, determine nature and purpose of visit, and escort them to specific destinations. Ensure that each guest feels comfortable in the establishment by offering a beverage, pointing out restrooms and any other needs.
• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Maintain and update appointment calendars.
• Accept and distribute deliveries.
• Open and distribute daily mail.
• File and maintain records.
• Ensure all public spaces such as front lobby are orderly and clean throughout the day.

Administrative

• Enter volunteer, training and PTO time into the various tracking systems.
• Enter all new hires and terminate outgoing team members in the Foundry LMS system.
• Assist with brainstorming Wichita Office events as needed.
• Assist with event preparation to the extent the tasks can be done at the front desk. These tasks could include managing the sign-up, event communication, etc.
• Update phone list.
• Order meals and supplies for large trainings and register expenses.
• Order business cards.
• Assist with life events as needed: cards, ordering flowers, gift wrapping, etc.
• Write thank you cards for those that assist with training and career fairs.
• Manage kitchen and office supply inventories. This includes completing orders prior to depletion of stock and ensuring all supply is organized.
• Assist office staff and field superintendents on various projects/items as needed (laminating, filing, calls, mail-outs, safety supplies, data entry, etc.).
• Support a variety of departments such as operations, safety, people operations, field craft, etc.
• Other duties as assigned.

Position Requirements

• Service rooted attitude.
• Provide assistance to others when needed.
• Remarkably friendly demeanor.
• Able to operate consistently with highly repetitive projects.
• Excellent organizational skills.
• Meets commitments and deadlines.
• Stays focused under pressure.
• Is honest and forthright.
• Strong communication skills. Excellent oral and written communication skills.
• Demonstrates openness to new structure, procedures, technology.
• Positive work ethic.
• Able to be discrete with private information.
• Intermediate computer skills including Microsoft Office Programs: Outlook, Word and Excel and HR/Accounting Software.
• Intermediate knowledge of office machines, including, printer, copier and tablet.
• Able to handle sensitive and difficult situations with tact and diplomacy.
• Bilingual is a plus.

Environment:

Hours of operation are Monday-Friday from 7:00am to 5:00pm. These hours will be covered by two individuals splitting the 10-hour shift by working 7:00am to 12:30pm and 12:00pm to 5:00pm.