Job Information
EMCOR Group Executive Assistant in West Allis, Wisconsin
Description
About Us:
IKM Building Solutions, Inc. is an innovative commercial HVAC, facilities, and MEP services company. Through innovative design, quality execution, and 90+ years of experience providing total mechanical solutions, we help clients across Wisconsin meet their facilities’ full lifecycle requirements.
We are looking for employees to be part of a rewarding, productive work environment. Together, we solve complex challenges, complete ambitious projects, and deliver top-quality service. Our drive to create more efficient, sustainable, comfortable environments for our customers continues to fuel our strong market position – and is the foundation on which our employees build fulfilling careers.
To encourage the development of your full potential, we offer vast opportunities to learn new skills and experience innovation at work.
Job Title: Executive Assistant – West Allis, WI
Job Summary: The Executive Assistant is responsible for supporting the CEO and COO primarily and providing additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and operations run efficiently.
Objectives:
Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Provide high-level administrative support and assistance to the CEO, COO and/or other assigned leadership staff
Support corporate initiatives
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
CRM
Budget Watch
Power BI
Smartsheets
Organize complex calendars and schedules, resolving any scheduling issues
Assist with Human Resource initiatives
Maintain contact with local schools
Attend Career fairs
Plan events both internally and externally
Collaborate with corporate on Marketing materials for the company
Manage sensitive matters with a high level of confidentiality and discretion - especially decisions directly impacting the operations of the company
Other additional duties assigned by the executive team
Qualifications:
Minimum 5 years of high-level administrative support and assistance
High School Diploma or equivalent required.
Bachelor’s degree from a four-year college or university, or 5+ years of related experience and/or training.
Excellent verbal and written communication skills.
Must have experience with Smartsheets and Power BI
Must be able to handle confidential information.
Must be organized, detailed and able to prioritize tasks.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
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EMCOR Group
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