Job Summary

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Do you enjoy administratively supporting a team? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!

Our Workforce Training and Community Development department is searching for a full-time Administrative Assistant II to join their team. The Workforce Training and Community Development department focuses on helping students reach their fullest potential.

Specifically, as the Administrative Assistant II you are responsible for providing administrative support to our Workforce Training and Community Development Department and support students on an as needed basis. This includes, but is not limited to: accurate information sharing, scheduling meetings, events and appointments as well as ensuring timely and accurate communication is being provided.

This position is located in the Tech Works building in Waterloo, IA and is an integral part of our team. Leadership understands the importance of training, professional development and continual support within each individuals' role which allows for opportunity to work within a positive and fun team environment while making a difference within the community.

Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community Colleges mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.

Essential Job Functions

Important responsibilities and duties may include, but are not limited to, the following:

Supports the administrative functions related to grants, including preparing documentation, tracking deadlines, assisting with compliance reporting, and maintaining accurate records.

Collaborates with team members to ensure timely submission and proper management of grant applications, quarterly progress reports (QPR), and internal reporting requirements.

Schedules meetings, events, and appointments.

Fields incoming office inquiries via internal systems, in-person, telephone, or email.

Maintains effective and efficient communication and information flow through calendars, correspondence, memos, messages and office records.

Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Director.

Makes business travel arrangements for staff as needed.

Coordinates social gatherings for department, as needed.

Assists the Director in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.

Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Receives, prepares, and submits requisitions into Coll