Manager, Grants & Reporting

We are seeking a Manager of Grants & Reporting to produce and maintain external and internal reporting related to funded programs. Externally, the Manager of Grants & Reporting will manage monthly progress reports, interim reports, and final reports on status and outcomes of funded projects to supporters. Internally, the Manager of Grants & Reporting will manage reporting to the Development & Funded Programs (DFP) department on funding trends data and factors associated with successful acquisition of external support. In this role, you will collaborate with the Manager of Grants & Engagement and the Manager of Grants & Collaborative Projects to co-manage grants throughout the grant lifecycle. In this team-management of grants, all three positions have responsibilities and skill redundancies related to: collaborative project ideation and research, proposal writing, outcomes analysis, and reconciliations.

What you’ll bring to the job:

• BA/BS degree required. An advanced scientific degree or relevant experience in medical education is highly desirable.

• Strong data analysis and visualization skills required. Previous experience with statistical software is highly desirable.

• Experience with the acquisition of CME grant support and sponsorships, understanding and of continuing education profession, and experience planning programs are highly desired.

• Experience working with expert faculty and key opinion leaders to develop educational content.

• Experience writing and submitting clinical grant proposals, including needs assessments, gap analysis, and program descriptions.

• Must excel in a team-oriented environment by demonstrating strong consensus-building and collaboration skills, including ability to seek out facts and pertinent information before drawing conclusions and listening and responding to people with sensitivity.

• Exceptional research, writing, and editing skills.

• Strong organizational and project management skills with the ability to multitask.

• Ability to develop, track, and write evaluation reports.

• Ability to read and interpret documents such as grant RFPs and peer-review articles; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Appropriate technical skills required for proficiency in MS Office, Adobe Acrobat, database management, etc. and ability to learn new technology as required.

Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.

What you’ll own:

• Lead data-driven analysis of funding trends for internal reporting and strategy considerations. Manage subscription services (e.g., Close Concerns, PinkSheet, etc.) related to this endeavor.

• Provide analytical and statistical support as needed to the cross-functional teams responsible for outcomes data collection on grant-funded projects.

• Lead compilation of monthly progress reports, interim outcomes reports, final outcomes reports, and other required reporting on funded projects and adhere to all funder-specific timelines, format, statistical requirements, and requests.

• Lead budget development for funded projects, aiding other Grants Managers in their proposal development.

PRE-AWARD TASKS:

Opportunity Identification

• Systematically search for newly released requests for proposals (RFPs) or call for concepts (CCPs) from external partners (e.g., industry, foundations, etc.) that align with Endocrine Society mission.

• Market analysis and primary research related to endocrinology

Grant Writing

• Medical & Scientific Education: Identify educational gaps of specific groups of researchers and clinicians, including practice professionals at varying career levels (early/mid/advanced) and those treating different endocrine disorders. Co-develop learning objectives and program agendas that are innovative and ensure meaningful outcomes. Grant proposals must comply with CME/MOC guidelines. As needed, also collaborate with Membership department and Endocrine Society Special Interest Groups (SIGs) on their identified educational needs and proposed programming.

• Government & Public Affairs: As needed, collaborate with GPA department on needs assessment and proposal writing relevant to learning needs of government officials/staff or other audiences in healthcare or science policy.

• Clinical Practice Guidelines: As needed, collaborate with the CPG department to secure external funds for derivative products (e.g., pocket guides, algorithm tools, etc.) that enhance the clinical reach and utility of Endocrine Society guidelines.

Grant Submissions

• Coordinate review of final proposal and budget by relevant stakeholders prior to submissions.

• Adhere to funder-specific submission guidelines on proposal and budget formats.

POST-AWARD TASKS:

Outcomes Analysis

• Communicate with cross-functional teams to ensure that deliverables are met and that the effectiveness of the deliverables is analyzed as proposed in the grant.

• Review outcomes data provided by cross-functional teams and assist in analyses as needed.

Financial Reconciliation

• Issue and document invoices to external partners as needed.

• Adhere to funder-specific financial reconciliation guidelines, including but not limited to, generating line-item expense files, processing refunds, signing attestation paperwork, and gathering information for Sunshine Reports.

What you’ll do well:

• Demonstrate ability to plan and organize the work of a group, department or project and to establish effective priorities. Effectively use time. Demonstrate ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handle projects responsibly (including expense management). Prioritize as needed and meet deadlines. Communicate challenges/barriers to supervisor. Collaborate and share progress with others to get the project completed. Demonstrate effective delivery of completed project.

• Effectively communicate ideas, thoughts, and facts in writing. Use correct grammar, punctuation, spelling, and sentence structure. Organize written ideas clearly. Tailor written communication to effectively reach audience. Express ideas clearly and concisely in writing.

• Use datasets to answer specific questions. Demonstrate proficiency in presenting data in visually appealing and compelling ways. Provide data-driven conclusions to problems or inquiries.

• Ensure that one's own and other's work, information, and reports are complete and accurate. Carefully prepare for meetings and presentations. Follow up with others to ensure that agreements and commitments have been fulfilled. Develop and use systems to organize and keep track of information or progress. Set up and monitor procedures to ensure high quality of work.

• Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively, and working towards solutions that all team members can support.

What you’ll get out of it:

• Working with a staff that has passion for our mission, believes in one another and has fun.

• The chance to work in an environment that empowers staff to take informed risks and create new programs and services.

• A chance to make a contribution in a fun job with room to make it your own.

• A strong and competitive salary and benefits package that focuses on your well-being and financial health.

Diversity Statement

The Endocrine Society embraces and celebrates the strength that diversity brings to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to our People Operations team.

Work Location:

This position is located in Washington, DC and walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment. Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction.

Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.