Job Description

We are looking for an Executive Admin to join the team in DC. This person will be supporting the Dean of a university in DC, working in a fast-paced and highly visible environment. Responsibilities include:

 Maintains and coordinates Dean's calendar, reviews weekly calendar in advance with Dean and Chief of Staff to ensure that all necessary materials are prepared, collected, organized as directed, and reviewed well in advance for meetings.

 Coordinates high-level meetings with constituencies; prepares, distributes, and organizes meeting materials and agendas, including critical recurring meetings.

 Maintains effective and proactive communication with university leadership, advisory or board members, faculty, staff and students as required.

 Organizes supporting materials for meetings in OneDrive or other e-tools.

 Serves as the primary individual for greeting people, answering phone calls, and representing the Dean to faculty, students, staff, trustees, donors and member of the public in a highly professional, positive, and gracious manner.

 Triages and manages Dean's Office email and other incoming and outgoing correspondence prioritizing items that require immediate attention of the Dean and/or Chief of Staff.

 Responsible for a broad range of administrative support to the Deans Office

 Record-keeping and file management tasks as assigned

 Travel coordination and tracking travel and expense reimbursement

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

5+ years of experience in administrative support, ideally supporting a senior leader or executive

Bachelor's degree preferred or 2 additional years of work experience in lieu of a degree

Strong communication skills

Experience with calendar management and meeting scheduling - working with multiple calendars to coordinate meetings, and not simply relying on Schedule Assistance in Outlook

Experience with Microsoft Outlook, OneDrive, Word, Excel, PowerPoint and Teams Previous experience in a university setting null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.