Summary Join the Office of People Science (OPS) to lead the development and execution of strategy, policy, processes, technology systems, data science to enable OIT to attract a highly qualified, world class workforce. An Executive Assistant provides executive level assistance in the overall management of the assigned Executive Director office activities, with responsibility planning and implementing a variety of executive and policy-related activities in support of the various projects. Responsibilities Major Duties: Manages calendar priorities, ensuring the timely planning, scheduling, and coordination of major projects that analyze and evaluate organizational effectiveness. Represents the Executive Director in a wide range of matters, including consideration or implementation of policies, practices, or other operational and management activities. Coordinates office activities with top management of the Department, and other elements including other agencies in the executive branch. Is authorized to speak for and commit for the Executive Director to courses of action within established policy. Participates in all phases of organizational and management matters, including organizational redesign and impacts associated with legislative and regulatory changes and management requirements. Collaborates with Deputy Chief Information Officer and Deputy Assistant Secretaries (DAS) staff to gather information necessary to coordinate and finalize action items. The incumbent maintains and controls complete list of all internal and external action items; updates progress on action items on a daily basis, ensuring that action items are completed in a timely manner. As required by the SES, prepares policy drafts for coordination and approval. Based on studies, laws, regulations, and organizational needs, develops, recommends and implements organizational policy to improve overall efficiency and effectiveness throughout service line and OIT. Participates in short, mid, and long-range planning of organizational activities. Continuously evaluates operations to ensure organizational objectives and goals are met. Informs the Executive Director of matters pertaining to the general efficiency of the organization. Facilitates communication, coordination and planning with subordinate offices. Participates in and/or initiates the review of matters of an administrative nature involving the functional areas of human resources management, equal employment opportunity diversity management, complaint resolution management, administration and labor relations. Communicates and coordinates as appropriate the Executive Director's position on overall controversial policy direction to topical issues that are priorities of the Secretary, the White House, Congress, and other key stakeholders. Is responsible for staying abreast of the most recent developments and for providing approaches to ensure the assigned service line meets the requirements for critical initiatives. Analyzes and interprets attitudes of persons contacted and briefs the Executive Director on the opinions and trends which the incumbent is able to identify and recommends courses of action based on information gathered after considering political implications of such information. Serves as the Executive Director eyes and ears on a myriad of issues to include processes, procedures, policy development, program plans, services to Veterans and strategic planning and implementation. Provides expert advice and guidance to Executive Director and other senior officials, with analysis, advice, and assistance in preparing briefing packages, study reports and summary assessments to communicate results of studies, analytical assessments and projects. This position is non-bargaining unit Position Description/PD#: Executive Assistant/PD19826A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Travel Required: Occasional travel may be required as needed for this position. Work Schedule: Monday - Friday; Tour of duty will be determined based on organizational needs. Compressed/Flexible: Compressed/flexible schedule available at the manager's discretion Virtual: Not a virtual position. Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. Working Conditions: Work is typically performed in an adequately lighted and climate controlled office. May require occasional travel. Promotion Potential: GS-13 Requirements Conditions of Employment Qualifications Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For the GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position, all qualification requirements must be met by the closing date of this announcement-12/18/2024. EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-12 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Specialized experience is defined as: having communication and analytical skills; build coalitions throughout the organization; ability to multi-task; advise the Executive Director in a wide range of matters, including consideration or implementation of policies, practices, or other operational and management activities. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education There is no substitution of education for experience at the grade level(s) of this announcement. Additional Information A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. Reasonable Accommodation (RA) Requests: If you believe you have a disability, covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies.