Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

The Executive Assistant (EA) to the Vice President, Georgetown University Medical Center (GUMC) Advancement (EA) reports to the Vice President for GUMC Advancement and assists them in managing the day-to-day functions of the Office of the Vice President, which include managing the schedule, overseeing inbound communications, executing special projects, and ensuring materials are prepared in advance of meetings. The EA is also responsible for the logistics support and execution of Office of GUMC Advancement initiatives including, but not limited to, team meetings, community-building events, and strategy task forces. The EA is often the first point of contact for internal and external stakeholders working with the Vice President of GUMC Advancement (VP). The EA coordinates, tracks, and manages to completion work and processes that involve the VP and their office, many of which are confidential in nature and involve senior members of the University and Medical Center community, both internal and external.

Responsibilities include:

• Manage the VP’s and COS’s schedule, overseeing inbound communications, executing special projects, and ensuring materials are prepared in advance of meetings.

• Provide logistical support and execution of VP office meetings, leadership meetings, office-wide meetings and retreats, and annual business planning and reporting.

• Oversee the VP’s deployment including scheduling, travel logistics, itineraries, and briefings.

• Engage in internal strategic discussions related to GUMC Advancement and EVP priorities, and highly sensitive philanthropic, organizational, or personnel matters.

• Manage deployment and travel schedules for the VP.

• Handle all contracting, expenses, and payment processes for the VP’s office in conjunction with external vendors and the main campus contracts office as well as maintains financial records for the VP’s office.

• Schedule the VP, manage certain VP correspondence, and collaborate with senior leadership, faculty, students, and key university constituents.

• Support and track the implementation of strategy, and communicate the progress of key initiatives.

• Perform research and writing tasks, and generate and/or edit internal and external documents.

Work Interactions

The Executive Assistant will be a trusted resource for both the GUMC Advancement and broader Medical Center teams. They will collaborate with senior leaders, managers, and employees throughout the Office of GUMC Advancement, the Medical Center and University. The EA serves as a primary knowledge source for answering questions from Advancement staff about a variety of topics. The Executive Assistant to the Vice President interacts with multiple stakeholders, including but not limited to:

• GUMC managers and employees

• GUMC Adv leadership

• Office of EVP, GUMC

• Office of the President

• Office of the Provost

• University Counsel’s Office

• University Deans and their offices

• Financial Affairs

• MedStar Philanthropy Team

• Office of the COO and CFO

Requirements and Qualifications

• Bachelor’s degree or at least five years of relevant work experience

• Minimum 2 years of related professional experience

• Demonstrated relationship-building skills (both internally and externally)

• Organized with strong attention to detail

• Demonstrated verbal and written communication skills

• Mission-driven and service-oriented

• Ability to work in a fast-paced, high-volume, and ambiguous environment

• Ability to organize and prioritize time in the face of competing priorities

• Proven professional composure, discretion, judgment, and ability to judiciously manage sensitive and confidential information carefully

• Strong facilitation/presentation skills

• Proven experience working independently and collaboratively with a team

• Demonstrated project management experience

• Proficient in MS Office, Google Suite

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (https://georgetown.app.box.com/s/3pxo6021vxesl756x1oeqhck94odu44n) .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .