Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Office of the Inspector General (OIG). The Inspector General (IG) of the Smithsonian has the authority and responsibility for carrying out the functions, powers, and duties as provided in the Inspector General Act of 1978. Responsibilities The Administrative Officer position is located in the Office of the Inspector General (OIG), Smithsonian Institution (SI). The Administrative Officer provides an array of administrative management services, including administrative support, human resources, financial management, and budget administration. In this position, you will: Perform administrative activities to ensure compliance with policies, rules, and regulations. Provide human resources management services for OIG, including maintenance of personnel files and tracking and monitoring actions in the Human Resources Management System (HRMS). Initiate and provide support for personnel action requests including recruitment actions, separations, promotions, classification requests, and disciplinary actions. Maintain the daily operating budget and tracks obligations and expenditures of budgeted funds. Serve as a point of contact for various office procurement requests including registrations for training/conferences, local miscellaneous reimbursements, travel, and office supplies. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website. Qualifications Grade 11 Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as: Providing administrative support to an organization and advising management officers of policy directives and guidance pertaining to administrative policies and regulations. Maintaining budget for various financial matters. Providing human resources management services to include personnel actions, time and attendance, etc. Assisting management in the areas of procurement, travel, calendar management, performing purchase card holder responsibilities, and/or records management. OR A Ph.D. or equivalent doctoral degree in a related field of study such as business administration. OR 3 full years of progressively higher-level graduate education leading to a graduate degree in a field of study such as business administration. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Grade 12 Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as: Directing administrative services to an organization and advising management officers of policy directives and guidance pertaining to administrative policies and regulations. Maintaining budget for various financial matters. Initiating and providing human resources management services to include personnel actions, time and attendance, etc. Supporting management in the areas of travel, calendar management, performing purchase card holder responsibilities, and/or records management. Serving as a point of contact for various office procurement requests. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Education Additional Information This position is not included in the bargaining unit. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.