Accounting Specialist

Job Description

Payroll

• Collect employee timecards, review for accuracy and completeness, and follow up on missing or unapproved time.

• Track and record all paid time off per company policies.

• Reconcile expense reports and installer time and submit for approval.

• Enter hourly and salary time and expenses into the accounting system on a weekly basis in accordance with the established payroll processing schedule.

• Verify payroll for accuracy and completeness and meet with human resources to ensure all changes have been updated.

• Generate and review reports against weekly spreadsheets and provide reports to financial officer for final review and approval.

• Maintain payroll files and payroll data ensuring data is secure using established procedures.

Accounts Payable

• Respond to external vendors and internal clients regarding all aspects of the accounts payable process, including processing invoices for payment, open purchase orders, and resale certificates.

• Verify the accuracy of vendor invoices and confirm that the correct purchase order and/or job or general ledger account codes are used.

• Enter invoices into accounting system, accurately reflecting discounts, posting periods, and due dates.

• Produce reports for weekly disbursements and open items for review by financial officer.

• Review monthly vendor statements and address any outstanding invoices.

• Monitor open purchase orders to ensure invoices as posted correctly and closed when paid in full.

Hard Skills

• 1+ Year Construction industry experience (highly preferred)

• 2+ Years’ processing invoices (30+ invoices weekly)

• 2+ Years’ experience within ERP systems

• Payroll for 120 employees – time clock reconciliation and data entry

• Excel: intermediate

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Washington, District of Columbia.

Work Environment

M-F | Flexible report time (i.e. 5a - 3p or 7a - 4p, etc.) | Fully in office

Catherine Sullivan

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About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.