Cornell Cooperative Extension of Wyoming County has a full-time, temporary, Adminstrative Assistant postion available at the Warsaw, NY office.

The Association Administrative Assistant will provide clerical/administrative support to the Association, including the Ag department and 4-H department. Responsibilities include diversified duties including receiving and greeting customers and providing basic information on programs and events. Perform word processing and desktop publishing to create, edit, format, and produce brochures, reports, office forms, newsletters, directories, correspondence.

REQUIRED QUALIFICATIONS • High School Diploma or equivalent education.• Experience relevant to the role of the position.• Ability to clearly communicate (speak, read, and write proficiently) in English.• Ability to meet travel requirements associated with this position. • Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.• Ability to plan and organize personal work responsibilities according to priorities developed with immediate Supervisor.• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information. • Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).• Ability to effectively participate in professional team efforts.• Ability to relate effectively to co-workers, advisors, community, and professional leaders.• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.• Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions.

PREFERRED QUALIFICATIONS • Knowledge of Cornell Cooperative Extension programming and related procedures.• Experience in record keeping, data management, customer service and general office functions.• Proficiency with data and design products such as Adobe Acrobat, Canva, Microsoft Word, PowerPoint, and Excel, Publisher, and other similar products.• Knowledge of record-keeping and data entry procedures for Cornell Cooperative Extension programs.• Experience with maintenance and support of website, social media, and other public outreach activity.

ESSENTIAL FUNCTIONS Administrative Coordination/Operation - 95%• Maintain pleasant relationships with the public through a variety of contacts – walk-in office visitors, telephone, e-mail, and written correspondence. Answer phones, check and return messages, check, and respond to emails. • Produce (develop, edit, format, and publish) word processing documents including letters, newsletters, routine correspondence, brochures, labels, forms, certificates, etc. utilizing desktop publishing software. • Assist with the preparation, distribution, proofreading and mailing of brochures, newsletters, event flyers, certificates, and other promotional materials.• Respond to general requests for information about Association program/activities, paperwork/registration requirements, and direct requests to educators, as needed.• Process program registrations and maintain class enrollment and special event/program registrations and monies per established policy ensuring accuracy, security and confidentiality of all data and information.• Prepare, use, and maintain enrollment for Cornell Cooperative Extension, Wyoming County. Update appropriate databases, website, and online registration system to reflect changes.• Assist with coordination of scheduling of rooms/facilities arrangements for 4-H Youth Development and/or Ag meetings and events including refreshments, set-up of facility, telephone/video conferencing, clean-up, etc.• Create and maintain organized and up to date programs and related administrative files and databases.• Maintain and update website and/or social media content related to Association. • Collect, receive, and reconcile event and program receipts and monies. • Act as knowledgeable liaison for participants, volunteers, and public.• Operate basic office equipment. Trouble-shoot minor problems utilizing user/operation manuals and/or may call for more complete repairs.• Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures. • Maintain confidentiality of all information and data collected, accessed, and/or maintained.• Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.• This position may require the transport of self and/or program materials/resources in performing position responsibilities.

Professional Improvement and Other Duties as Assigned - 5%• In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.• Participate in all required orientation, training, and/or in-service meetings and training as scheduled/required. • Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.• Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc. • Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned. • Maintain regular and predictable attendance and punctuality.

Health and Safety - Applies to all duties and functions• Support the association to maintain a safe working environment.• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applies to all duties and functions• Conduct all programming and activities in accordance with the Civil Rights Act, Title IX Rehabilitation, Americans with Disabilities Act, and local, state, and regional affirmative action plans.• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public. • Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.• Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner. • Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, and Cornell Skills for Success. • Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.• At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive, and receptive manner.

POSITION DETAILS

This is a temporary position with expected end date of July 31, 2025

• Expected Weekly Hours: 40 hours per week

• Hourly Wage: $19.00 per hour

• Location: Warsaw, NY

• RemoteHybrid Status: Remote/Hybrid work is not availabl

APPLICATION DEADLINE Review of applications will begin immediately. Position may remain open for applications until satisfactory pool has been identified. Apply online by 11:59pm EST on March 13, 2025

Contact Kimberly at wsbn-recruiter@cornell.edu with questions. __

HOW TO APPLY Upload ALL documents (PDF or MS Word format) at the beginning of the application process. This allows the system to pre-fill the application and saves you time.

To be considered all applicants are requested to:

(1) Complete all sections of the Online Application(2) Upload/attach a Cover Letter (2) Upload/attach a Resume(4) Upload/attach contact information for 2 Professional References

READ THE APPLICATION INSTRUCTIONS BELOW

• External Applicants (including current employees of other CCE offices): Submit application materials via the "APPLY" button located within this job posting. Please refer to Applying for a Job (External Candidate) (http://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply) for additional guidance.

• Internal Applicants (current employees working at this CCE office): Apply via Workday under the "Career, Talent and Performance" section.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact the recruiter listed above. __

No relocation or VISA Sponsorship available.

Job Title:

Association Tmp Administrative

Level:

No Grade - Hourly

Pay Rate Type:

Hourly

Company:

Contact Name:

Kimberly Amey

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.