JOB PURPOSE:

Under the direction of the Procurement Manager and Procurement and Accounts Payable leadership, responsible for:

• Daily procurement activities to ensure timely and accurate delivery of products and contract services for CenterLight PACE and its MSO businesses; and

• Analysis of administrative spend at vendor level including actual vs. budget variance analysis.

  Ensures all services are within policy guidelines and maintains proper documentation for audit. Assist in ensuring all facility guidelines are met for survey inspections.

JOB RESPONSIBILITIES:

Procurement Activities:

• Provide exceptional customer service to internal customers and assist in processing requests for supplies and services.

• Reviews and edits requisitions including consistency of Company, GL codes, prices, specifications, delivery dates, and shipping of vendors with purchase orders.

• Source and research items based on customers’ needs/request.

• Process orders for products, supplies, and services as needed via ERP system.

• Assist with procurement projects (ie – renovations, grants, etc.)

• Maintain proper documentation as required by policy (ie – capital bids, etc.)

• Onboard new vendors for approval.

• Communicate with vendors to expedite orders, resolve errors and unfilled orders to ensure delivery of supplies and services to residents, participants, and caregivers in a timely manner.

• Maintains purchasing information in Workday, including but not limited to vendor information, quantities purchased, and negotiated prices.

• Works with Accounts Payable to reconcile accounts as they arise.

• Keeps Purchasing Manager informed of current activities including discrepancies/issues with vendors and internal customers.

• Other duties as assigned.

  Financial Analysis:

• Assist Financial Planning and Analysis department with monthly vendor level spend analysis and actual vs. budget variance.

• Perform vendor specific invoice analysis, as assigned.

• Assist Accounting and Treasury department with outstanding check analysis. Perform review and reconciliation with vendors to come up with resolution, then update Workday accordingly.

• Assist in internal and external audit activities, i.e. gathering information and preparing responses to auditors.

• Assist with the generation of 1099 files for the submission to IRS, ensure its accuracy and deadline.

• Adaptable to new responsibilities.

• Work on ad-hoc/special projects as assigned.

  Schedule: 8:30 AM – 5:30 PM

  Weekly Hours: 40

  QUALIFICATIONS:

  Education: College degree is required.

Experience:

• Two (2) years general office, facilities, and purchasing experience preferably within healthcare settings.

• Experience with ERP AP systems such as Workday, Oracle Financial preferred.

Additional Requirements:

• Demonstrated ability to meet multiple deadlines timely and accurately.

• Track record of progressive responsibilities.

• Knowledge of accounting principles, strong communication skills, detail-oriented, self-starter.

• Willingness to learn and solve problems in a dynamic environment.

• Proficiency in Microsoft Excel required.

• Resilience and a personal interest in continuous improvement.

• Superior attention to detail.

• Great communication skills.

• General computer proficiency.

• Trustworthiness.

• Team player who also can work independently.

Physical Requirements

Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:

• Standing – Duration of up to 6 hours a day.

• Sitting/Stationary positions – Sedentary position in duration of up to 6-8 hours a day for consecutive hours/periods.

• Lifting/Push/Pull – Up to 50 pounds of equipment, baggage, supplies, and ability to lift patients safely and using OSHA guidelines, etc.

• Bending/Squatting – Must be able to safely bend or squat to care for patients, use medical supplies, etc.

• Stairs/Steps/Walking/Climbing – Must be able to safely maneuver stairs, climb up/down, and walk to access work areas Position requires the individual to be able to travel, and walk between sites/locations and work areas throughout the day.

• Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools (ie. typing, use of medical supplies, equipment, etc.)

• Sight/Visual Requirements – Must be able to visually assess patients, read orders type/write documentation, etc. with accuracy.

• Audio Hearing and Motor Skills (language) Requirements – Must be able to listen attentively and document information from patients, community members, providers, etc., and intake information through audio processing with accuracy. In addition, must be able to speak comfortably and clearly with language motor skills for customers to understand the individual.

• Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Salary Range (Min-Max):$55,000.00 - $65,000.00