Records and Data Management Clerk II 2025-00238

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Records and Data Management Clerk II 2025-00238

Salary

$22.63 - $25.14 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2025-00238

Department

Department Of Health

Division

Cheyenne and County Offices

Opening Date

02/03/2025

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BARD06

• Description

• Benefits

• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Health is seeking a highly motivated individual to join a team of certification clerks who assist the public in obtaining certified vital records. Working under limited supervision, this role performs general administrative duties and has some fiscal responsibilities.

Human Resource Contact: wdhrecruit@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Acts as the first point of contact for the Vital Statistics Office through various forms of communication

• Evaluates all incoming requests, analyzing customer-provided documentation and identification ensuring entitlement to various vital records

• Maintains a filing system for correspondence to ensure proper record keeping and secure storage of sensitive documents

• Assist in the digitization of legacy documents through scanning and data entry

• Balances daily transactions through various payment types

• Provides high-quality customer service to the public and other governmental entities

• Assists with quality assurance in records analyzing any discrepancies using problem-solving skills and deductive reasoning

• Cross-trains with office staff in other areas to ensure continuity of departmental operations

Qualifications

PREFERENCES:

Preference may be given to individuals with experience in customer and/or experience in record keeping.

KNOWLEDGE:

• Ability to maintain confidential information.

• Ability to be a team player.

• Ability to relay and have an understanding of and adherence to guidelines and program objectives.

• Knowledge of the Statutes and Rules as they apply to Vital Statistics.

• Skill in written and oral communication.

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Records or Data Management)

Experience:0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

OR

Education & Experience Substitution:2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• The employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

NOTES:

• FLSA: Non-Exempt

• The Wyoming Department of Health is an E-Verify (http://www.e-verify.gov/) employer.

• A background information check, including taking of fingerprints, will be completed through the Wyoming Division of Criminal Investigation, the Wyoming Department of Family Services, and the Federal Bureau of Investigation for every successful applicant

Supplemental Information

Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!