PROJECT ACCOUNTS COORDINATOR

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Date:3 Dec 2024

Location: Tamale, Ghana

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan International Ghana is looking for a young talented, enthusiastic and qualified professional to join our team as a Project Accounts Coordinator on our She LEADs Project. The role is based in Tamale and the successful candidate will support the Project Manager in the coordination of project financial and accountant related activities required for the implementation of the project.

MAIN ACCOUNTABILITIES

TheProject Accounts will among many other tasks perform the following:

• Participates in the budgeting process and ensures that operational plans are consistent with the approved budgets.

• Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual.

• Monitors project budget entries in program management software on SAP and keeps records of budget modifications on file.

• Encodes accrual accounting entries in accordance with the accrual accounting plan of action.

• Records all documents sent out of Finance Department to the appropriate ledger for traceability.

• Attends to Coordination meetings/seminars on Project grants and relevant information and active participation is given/made.

• Facilitates all payments in the field during various activities (training, workshops, etc).

• Analysis and reconciles project expenditures Vs budget accurately and on time.

• Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated.

• Prepare and submit donor financial reports on time as per the agreement with donors/s, in collaboration with the Project Manager and Grants Accountant.

• Prepare and submit monthly cash reconciliation of the bank account;

• Follow up on Audit recommendations to ensure that they are fully implemented.

• Close out project accounts upon project completion.

• Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work.

• Perform others tasks assigned by the supervisor.

• Ensure that Plan’s gender policy is properly implemented especially through the day to day work.

• The holder of the position has no authorization and will liaise with the Finance & Ops Manager for all finance and administrative related procedures under the leadership of the Project Manager. His pro-activeness will be key in planning and implementation of activities in the field.

  TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

  Qualifications & Experience

• BAC+3 or Bachelor’s degree in accounting, finance, management, economics

• At least 2 year’ experience in a similar role

• Good experience in project reporting requirements

• Good in excel

  Key skills & Competencies

• Good management skills

• Excellent written and spoken skills in English

• Calm and positive under pressure and in difficult situations

• Sound problem-solving skills

• Good team player

• Good negotiating, facilitating, and influencing skills

• Proficient in Microsoft applications especially excel and pivot tables.

• Good communication skills both oral and written

• Good accounting, analytical, and judgment skills

• Good supervisory and coordination skills

• Ability to deliver to tight deadlines

  Personal Attributes

• Timeliness and proactive in the discharge of duties

• Good planning organizational abilities

• Communicates in a manner that inspires confidence and professionalism

• Good supervisory and listening abilities

• Open to feedback and willingness to adopt to new approaches and processes

• Ability to inter-face with all levels of management

• Analytical and attention to detail

• Good team player

• Safety and security conscious

• Good presentation and attention to details

  Please click here to see the full Job Decription: JD-PROJECT ACCOUNTS COORDINATOR -She LEADS.docx (https://planinternational-my.sharepoint.com/:w:/g/personal/henry_amo-mensah_plan-international_org/EcapoaCapVJFvuap5Y3ZeKAB64niPudchLFjwIjDlfm8NA?e=YRe3pD)

  Location: Tamale

  Type of Role: Finance & Accounting

  Reports to: Project Manager

  Job Type: Fixed-Term Contract

  Closing Date:16th December, 2024

  Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

  We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

  Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

  We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

  Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

  A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in theInter Agency Misconduct Disclosure Scheme. (https://www.schr.info/the-misconduct-disclosure-scheme) In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

  Please note that Plan International will never send unsolicited emails requesting payment from candidates.