Job Title

Program Coordinator I P9

Agency

Texas A&M University

Department

Mathematics

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Department of Mathematics within the College of Arts of Sciences plays a fundamental role in any area of human activity, from purely scientific enterprises to the financial and business world. The analytical and quantitative skills acquired with rigorous mathematical training provide various career opportunities, including jobs in academia, industry and government labs, actuarial companies, the financial market, high-tech and computer-security companies, conservation and environmental agencies, energy, and many others. To learn more about us, please visit our website at https://artsci.tamu.edu/mathematics/index.html.

What We Want

The Program Coordinator I will manage the Undergraduate Program office. This position will recruit and advise undergraduate students concerning their career goals and academic requirements. In addition, they will provide information on and refer students to university resources that can assist in meeting their needs or solving problems. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What You Need to Know

Salary Range: Compensation will be commensurate to selected hire's experience.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of related experience

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Ability to present information clearly and concisely

• Ability to work with sensitive information and maintain confidentiality

• Excellent written communication, analytical, interpersonal, and organizational skills

  Responsibilities:

• Undergraduate Program Planning and Coordination: Manages the Undergraduate Program and Advising Office. Serves as the initial point of contact within the Undergraduate Program Office. Assists the Associate Department Head and Assistant Department Head in the development, maintenance and revision of Undergraduate literature, Undergraduate Handbook, web pages, and recruitment publications. Maintains participant files consisting of official and confidential matters. Directs students with academic, probationary, and financial concerns to the appropriate resource. Informs students of opportunities, announcements, and deadlines via email listserv. Attends, participates in, and provides administrative support for the Undergraduate Committee meetings, and for the Director of Math Honors and Undergraduate Research. Prepares and submits all changes made to Mathematics Undergraduate academic program or MATH courses in catalog through CARS. Attends and participates in scholarship committee meetings, records decisions, and confirms posting of scholarships. Maintains scholarship database of current and past scholarship recipients. Maintains Undergraduate database and high school contact spreadsheet. Tracks, collects, and compiles historical Undergraduate data and statistics. Conducts queries in Banner/Compass and ARGOS databases in regard to the MATH Undergraduate program. Plans and implements undergraduate events. Coordinates arrangements for freshman and transfer conferences, student organization meetings, and activities. Organizes graduation receptions.

• Administrative Support: Serves as the Assistant for the Associate Department Head for Undergraduate Programs and the Assistant Department Head for Undergraduate Programs. Schedules appointments and meetings for the Associate and Assistant Department Heads for Undergraduate Programs. Directs students to an online appointment system for advisors and, assists with scheduling when needed. Monitors Navigate appointment system Kiosk. Plans, implements, and evaluates an efficient and effective procedure to process prerequisite override and force requests. Responds to inquiries regarding registration problems in math courses. Runs appropriate reports and corresponds with students concerning problems with their registration. Reviews, and approves or denies prerequisite override and force requests under general direction. Adds or drops students from courses as necessary . Coordinates Math Career Fair panel. Assists faculty advisor with Math Club tasks. Responsible for hiring and tracking hours of Math Help Session Leaders in the fall and spring. Responsible for the upkeep of the Matthew Gaikema Undergraduate Lounge. Works with the Mathematics business office to understand the travel reimbursement process and assists Undergraduate students with navigating the appropriate steps.

• Undergraduate Research Programs Planning and Coordination: Coordinates the planning committee of the High School Math Contest. Assists appropriate faculty director of special events/activities supporting Mathematics and Statistics Awareness Month (in the spring), Mathematics and Statistics Fair, Aggieland Saturday, and Semi-annual Sciences Career Fair. Collaborates with faculty sponsors on research programs (REU). Coordinates the advertisement of programs through mailings and web postings. Tracks applicants and acceptances, plans and implements travel arrangements, local accommodations, facilities, information binders, and itineraries for participants.

• Staff Backup: Serves as backup of staff positions within Mathematics Teaching Operations, assists with covering the main office and p erforms other duties as assigned.

  Why Texas A&M University?

  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

  Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

• Flexible Spending Accounts

• University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

• Legal Statements

• New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice