Job Title

Program Coordinator I - Climate Smart

Agency

Prairie View A&M University

Department

Cooperative Agricultural Research Center

Proposed Minimum Salary

$3,194.84 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Program Coordinator, under the general supervision of the Principal Investigator, will serve in a variety of complex coordination and special projects tracking, purchase requisitions, reporting, and contract administration in developing and implementing operative procedures. The Program Coordinator will be responsible for assisting with project management and grant oversight. The Program Coordinator will perform routine administrative planning, scheduling, and organizing functions related to grant and Small Farm Institute.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Responsibilities:

• Serve as the primary liaison for the Project Manager, assisting with daily project management needs including budgeting, requisitions, and problem resolution. Responsible for collecting quarterly or monthly grant performance reports in collaboration with the Project Manager and Business Manager, ensuring timely project completion. Oversee the day-to-day management of grants and projects, addressing staffing issues, monitoring finances, handling encumbrances, and negotiating change orders and supplemental agreements. Coordinate closely with all relevant departments and external grantors to guarantee compliance with all federal, state, and local regulations and maintain the accuracy and integrity of all project documentation.

• Manage and coordinate all scheduling and meeting activities for the Project Manager, including facilitating and attending meetings, scheduling appointments with clients, confirming customer meetings, organizing staff conferences, and coordinating calls and meetings for various program areas and unit staff.

• Oversee the organization and management of the office environment, including setting up and maintaining both paper and electronic filing systems for various records and correspondence. Operate and manage office equipment such as fax machines, copiers, and phone systems, and proficiently use computer software for tasks like spreadsheet management, word processing and database administration.

• Conduct comprehensive searches to locate necessary information utilizing various resources, including the internet.

• Participates and assists in college-wide events, activities, committees and performs other duties as deemed necessary.

Required Education and Experience:

• Bachelor’s degree.

• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Ability to Maintain Confidentiality.

• Knowledge of word processing/database/spreadsheet/publisher software.

• Good organization skills.

• Ability to communicate orally and in writing.

• Ability to work independently of direct supervision.

• Ability to work under tight deadline pressure.

Preferred Qualifications:

• Master’s degree.

• 3-6 years of related work experience.

  Job Posting Close Date:

• 06/24/2024

  Required Attachments:

  Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

  Application Submission Guidelines:

  All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs , etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

  The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted . Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

  Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu .

Your career opportunities with a “University of the First Class” begins here!

Prairie View A&M University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

https://youtu.be/xcPdDOR3KTE

https://youtu.be/NjUKQY1hVI8

The following links will open in a new tab.

• About PVAMU (https://www.pvamu.edu/about_pvamu/)

• Human Resources

• Employee Benefits (https://www.pvamu.edu/hr/benefits/)

• Office of Equal Opportunity and Diversity

• PVAMU Newsroom (https://www.pvamu.edu/newsroom/)

• PVAMU YouTube