The Grant Manager is part of the School of Engineering (VUSE) at Vanderbilt University. The position is to have a working knowledge and understanding of pre- and post-award grants management to serve the work unit. It requires exercise of independent judgment, initiative, and the ability to make decisions and internal procedures relative to the department’s operations as well as other tasks assigned.

The position will function with a high degree of understanding of university life, policies, and procedures.

Duties and Responsibilities

Pre-award responsibilities may include:

• Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements.

• Develops an appropriate budget

• Works directly with the Principal Investigators & collaborators, and will interface with central administrative offices to ensure that the applications meet all university, school and sponsor requirements

• Performs application submission, ensuring deadlines are met

• Responds to sponsor requests and questions

• Performs other duties as assigned

Post-award responsibilities may include:

• Analyzes and interprets complex grants and contract specifications, guidelines, and regulations.

• Monitors, analyzes and manages budgets and expenditures along with all aspects of the grants to ensure that compliance with sponsor terms and conditions, Uniform Guidelines, and University policies is maintained.

• Creates budget reconciliation and forecasting reports and uses these reports to meet regularly with faculty to review their financial situations.

• Ensures compliance with requirements such as effort reporting, financial & progress reporting.

• Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions.

• Human Capital Management (HCM) Costing Specialist

• Completes timely journal entries as necessary, grant closeouts, etc.

• Assisting with rate setting/implementation for PI/Faculty Service Center(s)

• Performs other duties as assigned

Qualifications

• A bachelor’s degree with a preference in finance, accounting, or business is strongly preferred.

• 3+ years of experience in pre- and post-award management experience (both federal and non-federal) is required. A combination of education and experience may be considered.

• Problem-solving skills and the ability to be flexible required.

• Advanced working knowledge of research compliance issues & key federal grant regulations is required.

• Financial Unit Manager (FUM) and procurement training is preferred.

• Strong administrative support skills

• Excellent organizational and time management skills

• Excellent written and verbal skills

• Outstanding attention to detail

• Experience working with investigators on the management of complex research awards and working with a variety of sponsors

• Intermediate Excel skills

  Commitment to Equity, Diversity, and Inclusion

  At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

  Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

  Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.