Grants Compliance Supervisor

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Grants Compliance Supervisor

Salary

$68,919.00 - $75,810.90 Annually

Location

Naples, FL

Job Type

Full Time, Regular

Job Number

08842

Department

Public Services Department

Division

Community and Human Services

Opening Date

11/12/2024

Closing Date

12/12/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Summary

Performs supervisory and specialized work in grant monitoring required for compliance with state and federal grants, develops and maintains compliant policies and procedures, and develops and delivers training on compliance matters.

Essential Functions

• Supervises directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

• Coordinates grant programs and financial monitoring programs associated with divisional operations.

• Ensures divisional and subrecipient/partner compliance with all applicable regulations, laws, rules, standards, policies, and procedures; interprets regulations, research rules, and regulations, leads compliance coordination efforts between the Division, OMB, subrecipients, Finance, auditors, and agency monitors; defines actions necessary to correct deviations or violations; interacts with various federal, state and local regulatory agencies to coordinate compliance activities.

• Prepares monitoring risk assessments and schedules and oversees adherence to the schedule; coordinates with external entities in setting the schedule.

• Prepares for monitoring visits with the team by developing the scope of monitoring visits, and monitoring tools, reviewing agreements and regulations, creating a work plan, and sending an engagement letter.

• Conducts monitoring visits by overseeing a team to inspect the files, program delivery, and financial elements of the entity being monitored, maintains records, and produces detailed monitoring reports to include defined corrective action plans. Includes review of agreements, required forms, procedures, accounting systems, program delivery documents, income qualification documents, procurement documents, wage determination documents, construction documents, and all other documents required to demonstrate compliance.

• Provides support, advisement, and review of submitted corrective action plans, tracks and approves corrective action plans and implementation of plans, and issues final report on monitoring activity.

• Coordinate escalation process for monitoring report appeals, as necessary.

• Identifies the need for and oversees the delivery of technical assistance to partners, sub-recipients, developers, and internal staff on any required regulation, rule, etc.

• Establish divisional policies and procedures to ensure operations are compliant with all grantor regulations, other laws, and rules; and with the divisional level of single audit compliance per OMB 133, Florida Statute 215.97; maintains policy and procedure library for the Division.

• Oversees schedule development and delivery of training sessions on all matters of compliance to internal and external audiences; with a minimum of one (1) subrecipient training/year; maintains current library for availability to all and re-use/refinement.

• Responsible for continually being appraised of changed regulations, ensuring updates of policies and procedures, and conducting training or outreach to ensure implementation is appropriate.

• Prepares and administers section budget; submits justification for budget requests; monitors expenditures to ensure compliance with approved budget.

• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new methods and regulations, reads professional literature, maintains professional affiliations, and attends training and workshops as appropriate.

• Respond to questions related to Division programs and provide information, research problems, and initiate problem resolution.

• Sits on the application review committees and other County review meetings as a voting member; participates in the contract development to assure full compliance.

• Develops and assures currency with all grant agreement templates to ensure compliance with federal/state agency requirements; develops or consults on the development of other compliance-related documents such as program income reuse plans.

• Approves grants for grant closeout based on final monitoring review of all compliance requirements.

• Develops and maintains a long-range monitoring schedule for closed agreements with follow-up future activities and assures these activities occur (such as meeting dates for final construction, and annual program income compliance plans); conducts annual compliance review of all applicable sub-recipient/developers/sponsors to ensure all federal regulations are adhered to for affordability period or the period of continued use; to include, inventory, program income, rental rates, etc.

• Evaluate efficiency and effectiveness of assigned operations, procedures, and use of resources; develop new and or modified systems and implement operational improvements as needed to accomplish/enhance product delivery.

Minimum Qualifications

• Bachelor’s degree required.

• Four (4) years of related experience.

• Candidates without a degree should possess four (4) additional years of related experience.

• Fingerprinting required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.

• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.

• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.