Job Title

Executive Assistant II

Agency

Texas A&M University

Department

College of Performance, Visualization & Fine Arts

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the job

Texas A&M University’s College of Performance, Visualization & Fine Arts (PVFA) educates dancers, directors, computer graphics engineers, composers, art historians, sound technologist and more. We have an exciting career opportunity for the individual who likes doing multiple tasks/projects, establishing priorities, scheduling calendars, and coordinating events. We're seeking an Executive Assistant II, to provide high level support with exceptional attention to detail; an individual who is up to the challenge of coordinating all that is involved in assisting the Associate Dean for Industry and Community Engagement and Associate Dean for Research & Creative Works. If you have a passion for the arts with the gift of planning and coordinating various aspects of an office, this may be the opportunity you're seeking. To learn more about PVFA, visit us at: College of Performance, Visualization & Fine Arts website (https://pvfa.tamu.edu/)

Your Opportunity to Contribute

• Logistics - Coordinates calendars, meetings, and other activities for a high-level administrator. Provides technical guidance and advice on administrative matters to college or division executives, management, or staff. Coordinates and monitors action items and assignments made by the administrator. Drafts, manages, and processes high-level confidential correspondence and files. Controls and evaluates the flow of documents. Prepares travel arrangements and files documentation for travel reimbursement. Prepares, drafts, and disseminates important communications under direct guidance of the supervisor, including notices and/or agendas for meetings. Attends committees on behalf of the supervisor when asked. Plans and prepares reports. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use. Analyzes requirements for projects or initiatives. Researches/gathers data under direct guidance of supervisor. Provides assistance with planning, marketing, and coordinating College level events. Coordinates itineraries and hospitality for guests.

• Administrative – Serves as the primary contact point for the high-level administrator. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Responds and resolves inquiries and problems. Reviews administrative practices and programs and assists in formulating policies. Makes recommendations for process improvements, administrative changes, or new initiatives. May provide backup to executive support staff in helping the senior administrative leadership team. Acts as administrator’s representative in dealing with third parties. Evaluates documents submitted for administrator’s signature. Assists with preparing and monitoring budgets for supervisor’s accounts. Provides support for long-range planning and scheduling of activities. May supervise student workers.

  Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education & experience and four years of experience in office administration including advanced knowledge of word, spreadsheet, presentation, and database software programs.

• A well-qualified candidate will have administrative experience working in higher education and familiarity or experience with the visual and performing arts.

  What to Know and Do

• Salary: Compensation will be commensurate to selected hire’s experience.

• Apply!  A cover letter and resume will assist in the review of your application materials. 

  Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. You'll have access to many benefits and perks, such as:   

• Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

For additional information on benefits Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.