Contract Coordinator

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Contract Coordinator

Salary

$64,097.02 - $96,145.66 Annually

Location

78205, TX

Job Type

4A Full-Time

Job Number

2025-00793

Department

Department of Human Services

Opening Date

02/24/2025

Closing Date

3/9/2025 11:59 PM Central

Grant Funded

No

FLSA Status

Exempt

• Description

• Benefits

• Questions

Job Summary

Under general direction, is responsible for coordinating and conducting contract initiation, monitoring or compliance activities, in accordance with the City's contracting policies and procedures. Working conditions are primarily in an office environment. May exercise supervision over assigned staff.

Work Location

City Tower; 100 W. Houston St., San Antonio, TX (78205)

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday; occasional nights and weekends

Essential Job Functions

• Implements the practices and procedures established for contract initiation, monitoring, or compliance.

• Performs initiation, monitoring, or compliance activities for City contracts.

• Prepares detailed written reports and presentations regarding contracting projects.

• Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFP's).

• Provides technical assistance and direction regarding contract compliance.

• Provides staff support as required for special projects.

• Performs related duties and responsibilities as required.

• Provides direction to staff regarding improvements to contracting procedures.

• Supervises staff and gives direction regarding contract compliance issues and related matters.

• Oversees all negotiations, terminations, and renegotiations of contracts.

• Approves or rejects requests for deviations from contract specifications and delivery schedules.

• Develops contract compliance work plans and objectives.

• Conducts presentations regarding contracting projects.

Job Requirements

• Bachelor's Degree from an accredited college or university.

• Three (3) years increasingly responsible experience in contract management, preparation, or compliance.

  Preferred Qualifications

• Experience with managing federal or local grants.

• Experience with contract compliance to include monitoring performance, budget, and legal requirements.

• Experience using MS Excel to analyze data and understand correlations.

• Skilled in time management and organization.

• Experience with federal regulations (ex. CDBG, HOME, HOPWA, ESG).

• Valid Class "C" Texas Driver's License.

  Applicant Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.

• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.

• Ability to operate a computer keyboard and other basic office equipment.

• Skill in utilizing a personal computer and associated software programs.

• Ability to understand contract management data, documents, and reports.

• Ability to understand and interpret financial and cost accounting data.

• Ability to work independently and perform contract services projects from inception to completion.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.

• Ability to maintain confidentiality of information.

• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.

• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department (https://www.sanantonio.gov/Hr/About/ContactUs?sendto=HR) so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.