Job Title

Budget Specialist III (Brailsford College of Arts & Sciences)

Agency

Prairie View A&M University

Department

College Of Arts & Sciences

Proposed Minimum Salary

$4,389.18 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Budget Specialist III will report to the Office of the Dean of the Marvin D. and June Samuel Brailsford College of Arts and Sciences, and will perform all duties associated with fiscal management, accounting and inventory. The Budget Specialist III handles all budgetary needs for the Office of the Dean as well as eight Departments, three Centers and four Programs, which include the RJS Center for Race & Justice, PVAMU Writing Center, the MACH-III Center, the Toni Morrison Writing Program, the ROTC Programs, and the KPVU-TV and Radio Station Programs. The BCAS Budget Specialist will serve as a back-up only to the MACH-III Center and CRJ Program Coordinators.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Under the guidance of the Dean and Academic Fiscal Affairs, the Budget Specialist III assists with the annual operational budgeting process and monitors accounts; Collects, analyzes, processes, reports, and distributes data. Analyzes financial and operating trends; Provides advice and assistance concerning budget and funding procedures and methods; Prepares departmental budget transfers and financial reports; Performs fiscal analysis and responds to budget inquiries; Creates and submits account profiles to create new accounts and works with the department to establish the budget; Ensures compliance with regulations, policies, procedures, and reporting, assists with the preparation of the Annual Operating Budget, Legislative Appropriation Request (LAR); Monitors, processes, and tracks all Budgetary activities and expenses for the entire Academic College; Budget Specialist III creates departmental budget requests (DBR) for the Academic College and departments and creates a tracking log. ; Compiles monthly reconciliation reports of accounts for the Academic College; Creates payroll reports for Bi-weekly and Monthly payroll auditing calculation reports; Completes payroll checklist to be submitted biweekly and monthly as requested by payroll manager.

• Reviews weekly sub-code Excel worksheet of accounts for the Academic College and performs budgetary fund transfers to clear deficits; Budget Specialist III assists in preparing the annual operating budget and summer instructional budget; Budget Specialist III initiates budgetary actions in Workday when a department lacks departmental administrative support staff; Creates and submits account profiles to create new accounts and works with the department to establish the budget; Budget Specialist conducts budgetary training for departmental administrative associates; Budget Specialist III develops, coordinates, and conducts training. Supervises the Budget Specialist I and departmental administrative associates on fiscal matters.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelor's degree in Accounting, Finance, or relevant field or equivalent combination of education and experience.

• Five years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Ability to multitask and work cooperatively with others.

• Strong interpersonal and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of nine years of experience.

  Job Posting Close Date:

• 07/05/2024

  Required Attachments:

  Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

  Application Submission Guidelines:

  All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs , etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

  The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted . Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

  Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu .

Your career opportunities with a “University of the First Class” begins here!

Prairie View A&M University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

https://youtu.be/xcPdDOR3KTE

https://youtu.be/NjUKQY1hVI8

The following links will open in a new tab.

• About PVAMU (https://www.pvamu.edu/about_pvamu/)

• Human Resources

• Employee Benefits (https://www.pvamu.edu/hr/benefits/)

• Office of Equal Opportunity and Diversity

• PVAMU Newsroom (https://www.pvamu.edu/newsroom/)

• PVAMU YouTube