Job Title

Assistant Registrar

Agency

Texas A&M University - Corpus Christi

Department

Office Of The Registrar

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !

PURPOSE

The Assistant Registrar will provide leadership for all aspects of the production and publication of the Undergraduate and Graduate catalogs. This position will direct, supervise and oversee the maintenance of the University's course inventory in the student information system. This position will provide guidance and oversee training to the campus community on the use of the catalog and curriculum management system for both catalog production and course inventory. This position will also assist the University Registrar with project management and commencement related activities.

DESCRIPTION

Functional Area 1: Operations

Percent Effort: 60%

• Oversee and maintain the production and publication of the undergraduate and graduate catalogs.

• Coordinate with campus units to ensure accurate information is presented in the catalogs.

• Develops and implements procedures to ensure the University operates in accordance with the polices of the Texas A&M University System, the Texas Higher Education Coordinating Board and various accrediting agencies ensuring compliance and monitoring for and responding to federal, state, and local legislative updates for curriculum and course management.

• Evaluates the catalog production process yearly to determine effectiveness and efficiency.

• Research and implement best practices for catalog, course, and curriculum management.

• Oversees training for catalog, course, and curriculum management system for campus community.

• Consults with Catalog and Curriculum Coordinator and vendor to resolve catalog, course, and curriculum software issues.

• Coordinates testing of vendor updates for catalog, course, and curriculum software.

• Oversees course and curriculum inventory in student information system.

• Maintains working knowledge of Family Educational Rights and Privacy Act (FERPA) and serve as a university resource and/or contact on issues relating to confidentiality of student education records as it relates to Undergraduate and Graduate catalogs.

  Functional Area 2: Supervisory Management

  Percent Effort: 10%

• Supervises staff involved with catalog, course, and curriculum operations.

• Implements professional development opportunities and continuous feedback through the evaluation process.

• Manages and plans objectives and goals for staff.

  Functional Area 3: Other

  Percent Effort: 30%

• Oversees commencement planning and communication to students.

• Ensures that relevant websites are updated with commencement information.

• Manages the application for graduation process in the student information system.

• Produce ad-hoc reports as needed for commencement.

• Oversees the student tuition rebate process.

• Collaborates with cross-divisional departments to ensure pertinent data is accurately captured and relevant policies and guidelines are adhered to.

• Assist University Registrar with projects.

• Other duties as assigned.

  QUALIFICATIONS

• Bachelor’s Degree.

• Five (5) years related experience.

• Additional education may be considered as a substitution for the minimum experience requirements.

• Master’s degree and three (3) years of related experience.

• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Excellent written and oral communication skills, including proofreading skills necessary to proof and edit documents for publication. Ability to train campus stakeholders on systems and processes.

• Strong attention to detail and the ability to prioritize work under deadline pressures.

• Demonstrated ability to work in a fast-paced environment ensuring responsibilities are met.

  PREFERRED QUALIFICATIONS

• Bachelor’s degree or Master's in disciplines of curriculum and instruction or business management.

• Knowledge of FERPA.

• Five (5) years progressive experience in an academic administration setting.

• Experience with course creation and data cleanup.

• Working knowledge of catalog maintenance and curriculum management software.

  SALARY: $4,583.34 Approx. Monthly ($55,000 Approx. Annually)

  BENEFITS (rules, policies, eligibility apply)

  From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

  INSURANCE: (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)

• Medical

• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

• Up to 83% of premium covered by the university:

• Employee and Spouse

• Employee and Children

• Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

  DUAL CAREER PARTNER PROGRAM (https://www.tamucc.edu/human-resources/careers/dual-career-partner/index.php)

  ON-CAMPUS WELLNESS OPPORTUNITIES

  Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

  Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

  Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) :

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

  Time Off (https://www.tamucc.edu/human-resources/time-off/index.php) :

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.