Assistant Manager, Payroll

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Assistant Manager, Payroll

Salary

See Position Description

Location

Suite 700, OR

Job Type

Non-Union Regular Full-Time

Job Number

24-00166

Department

Finance (Non Union)

Opening Date

08/23/2024

Closing Date

Continuous

• Description

• Benefits

• Questions

Description

Do you have experience with in-house payroll processing? Are you a strong leader, team oriented with a passion for process improvement? If so, then our Assistant Manager, Payroll may be a great fit for you!

The Assistant Manager, Payroll position within TriMet’s Financial Services department is focused on leading our payroll team, managing in-house payroll processing, addressing workflow hurdles, implementing payroll rules and requirements as well as union contract language as it impacts payroll. This position will supervise 7 full-time union employees and work closely with the Payroll Manager. This position is an integral management member that has visibility across the District. Come join our team and start making a difference with your career!

The Assistant Manager, Payroll works to develop and supervise payroll activities, operations, processes and procedures for all aspects of payroll processing in the Oracle financial system as well as Kronos, PTAM's and the Extraboard timekeeping systems. This is done while ensuring compliance with payroll procedures and internal controls.

The Assistant Manager supervises three Payroll Clerks and the Operations Timekeeper. They prepare federal, state and local quarterly payroll tax filings, workers compensation reporting, Paid Leave Oregon, and other local and state reporting requirements for the District. The Assistant Manager, Payroll works to collaborate with Human Resources and Labor Relations in connection with non-union and union matters as they relate to payroll.

This position requires a minimum of three (3) days in-person per week.

Ensure a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work. Perform related duties as required.

Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.

Essential Functions

• Supervise payroll staff responsible for processing, updating and recording payroll transactions. Monitor staff performance and provide feedback. Responsible for providing first line supervision to Payroll staff in relation to day-to-day processing, training, developing procedures and resolving policy issues and payroll questions.

• Ensures that any payroll related information interfacing into the payroll system (from Human Resources, Benefits/Pensions and/or timekeeping systems) are accurate; Verifies the accuracy and timeliness of all tax liability payments to Federal, State and local agencies, payments to retirement systems, and all other payroll deduction payments.

• Assists with system upgrades impacting Payroll processes. Collaborate and work with IT and the Oracle Application Development team on payroll system upgrades. Tests or verifies all upgrades/changes made to the payroll system programs. Research new tax regulations and implement necessary changes to the payroll systems and processes.

• Oversee payroll processes in accordance with generally accepted accounting principles, government standards, FTA regulations and District policy. Responsible for resolution of issues and interpretation of requirements regarding District contracts, rules and policies. Requirements include initiating the necessary interdepartmental meetings and communications to ensure that payroll issues are addressed in a timely manner. Participate, administer and/or resolve union grievances.

• Establish financial controls and payroll procedures necessary to ensure safe, accurate and timely processing of District payrolls. Direct staff in the development of payroll systems, policies and processes to improve internal controls and information. Implement best practices as it relates to the payroll and timekeeping systems and functions.

• Responds to requests for payroll data in in connection with the annual external financial audit and other audit requests for payroll data (workers compensation, etc).

• Supports and responds to Human Resources & Labor Relations requests for payroll information and related payroll data as it relates to updates/changes to human resources personnel policies for non-union employees and contract agreements/negotiations for union employees.

Position Requirements

A Bachelor's Degree in Business Administration or a related field is preferred.

A minimum of four (4) years of experience are required. *

Four (4) years of progressively responsible payroll experience are required.

One (1) year of supervisory payroll experience, including full-cycle payroll reporting through year-end, is required.

Two (2) years of transit or governmental payroll experience are preferred.

Or any equivalent combination of experience and training.

*The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".

Selection Criteria

Type of Position / Grade / FLSA

Grade 14, Exempt, Non-Union, Full-Time.

Salary Range

Minimum: $83,587.00

Maximum: $125,382.00

Salary offers will be determined by a candidate’s education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet’s salary administration process will ultimately determine the final salary offered.

Selection Process

Candidates will be selected based at a minimum on the result of:

1. Application Review (please include: Cover Letter and Resume)

2. Panel Interviews

3. Reference Check

   Supplemental Information

Make sure you describe in detail how your education, training and work experience fit with this role. You are encouraged to attach a resume, cover letter, training certificates and/or letters of recommendation with your application. You are permitted five attachments of less than 5MB each.

Internal applicants: Information in your personnel file will not be used in lieu of information requested on your application. Incomplete applications will not be considered.

If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission.

If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation.

TriMet is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities.

ADA Statement

As applied to the workplace, applicants and employees must be qualified to perform the essential functions of the job with or without reasonable accommodation. Essential functions may include required job functions performed infrequently as well as production standards related to the quality and quantity of work.

If a person with a disability could meet job qualifications with a reasonable accommodation, TriMet will work with the employee to accommodate the need. If TriMet's accommodation is effective in allowing the employee to perform the essential functions of the job, it need not be the employee's preferred accommodation.