Position Title:

Maritime Training Assistant/WIOA Technical Specialist

Job Description:

This Maritime Training Assistant/WIOA Technical Specialist will function as the principal administrative and procurement support for the Maritime Training Center. This position will be the initial point of contact for the center working the reception desk and phone. This role includes providing WIOA support and services for the workforce training participants within the center.

GENERAL STATEMENT OF THE FUNCTION

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students.

This Maritime Training Assistant/WIOA Technical Specialist will function as the principal administrative and procurement support for the Maritime Training Center. This position will be the initial point of contact for the center working the reception desk and phone. This role includes providing WIOA support and services for the workforce training participants within the center.

QUALIFICATIONS REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor’s Degree preferred; Associate degree or equivalent combination of industrial education and business experience accepted.

• Bachelor’s degree or higher required with major course work in public administration, business administration, community services, or a related field.

• Work Experience: Applicants should have 10+ years’ experience in business or education setting.

• Excellent organizational, interpersonal, oral, and written communication skills.

• Ability to accomplish tasks, meet deadlines, and ability to learn and interpret policies and procedures.

• Valid driver’s license and ability to travel off-campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES , include the following. Other duties may be assigned.

• Maintain knowledge of diversity-related issues, legislation, and best practices.

• Provide administrative support to the Maritime Training Center by developing, editing, and distributing reports, presentations, and other correspondence.

• Maintain and publish workforce training calendar, create courses, and schedule instructors using variety of LMS systems.

• Establish and maintain storage system for departmental records.

• Obtain and manage departmental purchasing card. Serve as the spend initiator for the Maritime Training activity.

• Purchase and pick up food and other supplies as needed. Coordinate and book hotel rooms for training participants.

• Maintain database/listing of Business and Industry Contacts, program and participant success stories.

• Monitor budget obligations and expenditures to ensure alignment with WIOA goals and financial guidelines.

• Manage and process invoices and financial documentation related to training activities.

• Conduct thorough analysis to assess the suitability of candidates for training placements.

• Facilitate group sessions and eligibility required information in a timely manner.

• Enter training enrollments into MS Works System and track participants in a timely manner.

• Ensure ongoing communication and support for both participants and industry partners throughout the placement process.

• Track and report monthly WIOA training services participants.

• Follow-up with WIOA training services participants according to the performance measurement standards of the subaward.

• Assess participants' eligibility for WIOA participants opportunities in accordance with WIOA program guidelines and industry requirements.

• Provide guidance and support to participants and industry partners regarding eligibility criteria and program expectations.

• Address any issues or concerns promptly and proactively to maintain positive relationships and program success.

• Perform all other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Ability to work nights and weekends. Ability to move and set-up training equipment and materials.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate, and the employee is required to perform job responsibilities in the outdoors and off site. Training is also conducted outside on low ropes course in varying climatic conditions.

We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results.

Mission

Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession.

Vision

Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values

Hinds Community College aspires to the following IDEALS:

• Integrity

• Diversity

• Excellence

• Accountability

• Leadership

• Stewardship

In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities.

The following have been designated to handle inquiries regarding these policies:

EEOC Compliance: Coordinator of Campus Culture and Diversity

Box 1100 Raymond MS 39154; Phone: 601-857-3458 or Email: EEOC@hindscc.edu .

Title IX : Associate Vice President Student Services, Title IX Coordinator

Box 1100 Raymond MS 39154; Phone: 601-857-3353 or Email: TitleIX@hindscc.edu .

Full Time/Part Time:

Full time

Position Type:

12 Month 260 Days

Job Classification:

Hinds

Scheduled Hours:

37.5