This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6887925

*SUMMARY* Provides high-level administrative support by performing a wide variety of specialized and responsible secretarial and administrative duties to the assigned office.\ \ *ESSENTIAL DUTIES AND RESPONSIBILITIES* include the following. Other duties may be assigned.

• Performs secretarial and clerical duties for assigned supervisor, including scheduling appointments, processing incoming mail, faxing, mailing, filing, copying, answering phones, and responding to inquiries.
• Coordinates and maintains records for staff office space, phones, office keys, etc.
• Plans, schedules, and coordinates events, such as appointments, conferences, meetings, events including coordinating all sponsors and participants; determining and monitoring appropriate funding; personnel support; facilities; logistics; speakers; purchasing; advertising; production of flyers, brochures and correspondence; and resolving problems. Maintain calendar and arrange for travel accommodations as assigned.
• Interprets and applies Governing Board policies and regulations; administrative procedures; and federal, state and local laws, as applicable.
• Coordinates communication between the supervisor and District personnel, governing board, parents, students, educational institutions, vendors, service providers, the community, and other civic and service organizations and the public.
• Coordinates with various departments the dissemination of documents and information in a timely manner.
• Assists with the dissemination of information, collection of complaints, and requests for information, while adhering to applicable timelines.
• Researches, reviews, checks, corrects, and compiles a variety of information; including assisting auditors, verifying data for accuracy, completeness and compliance with established procedures; inputting and retrieving computerized data in computer systems as required.
• Responds to complaints, concerns, and requests for information from students, parents, staff, and the public regarding school issues, District programs, policies, regulations, and procedures with confidentiality, tact, sensitivity, and expedites referrals to the appropriate party for resolution with expediency.
• Independently researches, composes, creates and processes a wide variety of complex materials such as correspondence, reports, contracts, forms, spreadsheets, flyers, brochures, applications, memoranda, and other documents.
• Takes and transcribes minutes, letters, and memoranda, including materials of a confidential nature as required by the position; prepares correspondence and memoranda independently or from oral instructions.
• Receives, processes, and routes mail; orders, issues and maintains department supplies, forms, and equipment.
• Performs related duties as assigned.