Proposal Coordinator

Albuquerque, New Mexico, United States · Anaheim, California, United States · Beaverton, Oregon, United States · Bend, Oregon, United States · Colorado Springs, Colorado, United States · Concord, California, United States · Denver, Colorado, United States · Las Vegas, Nevada, United States · Los Angeles, California, United States · Mountlake Terrace, Washington, United States · Phoenix, Arizona, United States · San Diego, California, United States · San Jose, California, United States · San Leandro, California, United States · Seattle, Washington, United States · Vacaville, California, United States

Company Overview

At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

Job Overview

The Proposal Coordinator supports the Capture + Proposal Marketing function by performing duties which include assisting with proposal development and production; assisting with direct marketing initiatives; and providing additional sales/business development, vendor management and market research support as needed regionally. You will be aligned with the Strategy and Business Development team to support major opportunities and proposals as needed regionally.

Responsibilities

• Supports Regional Proposal Leader by assisting with proposal activities.

• Organizes, produces, and assembles proposal submissions, including RFI’s, RFQ’s, RFP’s, LOI’s, SOQ’s, SF330’s and Vendor Registrations.

• Helps to coordinate strategic client vendor procurement, registration and management with various business areas as needed.

• Contributes to building a repository of proposal materials specific to regional needs.

• Updates client and project information in the marketing project and personnel database, Cosential, including project descriptions, staff resume updates and other shared knowledge used by the proposal team.

• Collaborates with the Creative Team to obtain project and stock imagery for proposal submissions.

• Adheres to established proposal templates and quality control standards while adhering to established Jensen Hughes Brand guidelines.

• Assists in other marketing and/or business development areas as requested or assigned.

Requirements and Qualifications

• Experience collecting data from a variety of stakeholders and functional business areas, including project managers, contracts/legal, human resources, compliance and finance to generate proposals within respective region.

• Strong written and verbal communication skills.

• Ability to clearly articulate thoughts to team members and clients – both internal and external.

• Exceptional attention to detail, quality control review and proofreading skills.

• Occasional flexibility to work extended hours to accommodate deliverables may be required.

• Prior experience with architecture, engineering or construction (AEC) or related professional service firm.

• Proposal experience with one of more industries, such as healthcare, K-12, higher education, government (federal, state and/or local), commercial, aviation/transportation and industrial.

• Proficient in MS office suites – Outlook, Excel, Word, PowerPoint, SharePoint, and Teams. Proficiency in MS Planner is a plus.

• Strong time management.

• Experience managing a high-volume of teaming requests (Jensen Hughes is often a subconsultant on a larger A/E team) and client-specific templates (most often in InDesign).

• Proficient experienece in Adobe InDesign preferred.

• Experience in CRM systems – Microsoft Dynamics and Cosential preferred.

• Poses a thorough understanding and ability to support marketing and business development activities within various industries and client types, as needed for the region, practice, vertical market, or service line.

• Prior experience in sales / business development preferred.

• Bachelor's degree (B.S.) from four-year college or university preferred.

• 3-5 years of related experience in similar industry or in engineering/building industry B2B business/industry.

#LI-AW1

Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data.

Jensen Hughes offers a competitive total rewards package, which includes a 401(k) with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the positions.”

National Pay Range

$55,000-$65,000USD

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.

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