Location: Utica, NY Category: Professional Posted On: Thu Jun 6 2024 Job Description:

The Assistant Director for Personnel and Benefits is responsible for the management and administration of SUNY Polytechnic Institute's (SUNY Poly) personnel transactions, payroll and benefits administration for professional and classified personnel services, while ensuring regulations and laws that govern these functions are adhered to. This position is responsible for providing guidance to campus administrators and supervisors in the interpretation of administrative laws, rules and regulations relating to personnel and benefits function to ensure the campus complies to these requirements. This position will require a strong understanding of payroll analysis and be able to report to Senior Leadership their finding. The Assistant Director for Personnel and Benefits will initiate the development of action plans, problem resolution strategies and other initiatives for the campus administrators. This position has the authority to assist in determining, creating, and affecting policy for SUNY Poly. Other reasonable duties as assigned. The primary location for this position is Utica with travel required to other operating locations.

• Manage all aspects of SUNYHR personnel transaction administration, such as establishing appropriate checks and balances (internal controls) to ensure payroll, SUNY and OSC compliance and accuracy. Oversee the administration of payment for wages, disability and other benefits; review and address moving expense reimbursement requests to ensure compliance.

• Oversee the administration of benefits related systems and escalated inquiries. Works with Benefits Administrator to create procedures as it relates to leave of absences, tracking onboarding and exits, and reporting to third party sources relating to benefits.

• Management of all SUNYHR data entry against HRM forms adhering to internal controls to ensure accuracy and compliance with State and SUNY rules, laws and regulations. Responsible for all negotiated salary increases to include equity, compression and inversion, negotiated and discretionary salary increases. This position is also responsible for benchmarking and compensation analysis as well as compiling and managing payroll data.

• Provide leadership, oversight and direction to personnel, benefits and payroll staff to batch a complete payroll and all personnel transactions with minimal to no errors, work with supervisor to implement more efficient processes for payroll, benefits, and personnel administration processing. Communicate with administrators and employee's payroll related issues; provide customer service to all SUNY Poly staff on payroll and personnel related transactions. Responsible for assuring goals, programs activities and personnel practices are consistent with and contribute to the Institutions goals and strategies.

• Oversee the flow of documents relevant to HR transactions and the audit process to ensure all files are maintained in a compliant and organized manner. Responsible for the generation of transactional correspondence with employees.

• Other reasonable duties as assigned. Lead employees for maximum performance and dedication. Responsible for completing performance programs and evaluations timely.

  Job Requirements:

Minimum Requirements:

• Bachelor's degree in human resources management or a related field from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization.

• Minimum of three to five years of professionally responsible experience.

• Demonstrated knowledge of the principles and practices of personnel administration.

• Demonstrated proficiency using Microsoft Office, excellent oral and written communication skills.

Preferred Qualifications:

• PHR/SPHR or MBA focused on HR preferred

• Proficiency with SUNYHR and Payserv

Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks.

Additional Information:

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.