Location: Utica, NY Category: Classified Posted On: Thu Aug 15 2024 Job Description:

Description of Duties:

The Administrative Assistant 1 ensures the efficiency of the College of Engineering by performing a wide range of administrative tasks related to correspondence, files, and calendar management. This position fields questions from faculty, students, and staff in the College of Engineering. The Administrative Assistant 1 is responsible for gathering information, compiling reports, and issuing correspondence pertaining to the college of Engineering.

• Assisting faculty in daily activities and with class management issues

• Manage all aspects of the College of Engineering's Kunsela Hall office. Including maintaining supplies, reception services, copier maintenance and operation and record keeping. Work with the College of Engineering Dean, Chairs and coordinators in Kunsela Hall

• Interface with Banner including entering student information, releasing holds, providing permissions and entering plans of study

• Provide support for the College of Engineering Dean and Kunsela Hall faculty including reviewing travel forms, filling out purchase requisitions and working on projects as assigned by the Dean

• Assist students as needed with setting up appointments, obtaining student folders and other needs

• Interact with visitors and provide a welcoming presence in the office

• Complete professional training offered by ITS or through the CSEA training portal as available

  Salary Range: Administrative Assistant 1 (Trainee) - $39,215 / Administrative Assistant 1 - $46,306

  Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJan-2024.pdf

  Job Requirements:

Minimum Requirements:

Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1 or Secretary 1, SG-11.

Section 70.1 Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework**.

Section 70.1 Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

Section 70.1 Transfer to Administrative Assistant Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all Year One mandatory core coursework**.

Additional Information:

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov (%20OCR.NewYork@ed.gov) .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.