TITLE:

Community Education Coordinator

QUALIFICATIONS:

Equivalent to graduation from a four-year college or university with major coursework in management, business administration, education, physical education, or recreation services or a related field. Must possess and maintain a valid Iowa Driver’s license.

REPORTS TO:

Director of Business Services

JOB GOAL:

The job of the Community Education Coordinator is to serve as the primary point of contact for all Community Education Activities within the Urbandale Community School District and is done for the purposes of planning, implementing, coordinating, and evaluating the district’s community education program.

Description of Working Conditions:

Work is performed both indoors and outdoors, and typically involves contact with the students, staff, and the general public; schedules may be irregular involving night and/or weekend meetings and programs; work may also involve exposure to chemicals and heat/cold.

Duties and Responsibilities:

• Attends meetings, community events, seminars, etc. for the purpose of conveying and/or gathering information regarding the district’s community educational objectives.

• Actively participates in the meetings of the Community Education Advisory Board.

• Creates rules, policies, and marketing material and plans for the Community Education program.

• Coordinates program components, support needs and materials for the purpose of delivering services which conform to established guidelines.

• Maintains a wide variety of documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance.

• Works closely with the Director of Business Services to manage curriculum content for the purpose of conforming to district and state curriculum and/or instructional objectives

• Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

• Prepares a variety of written materials (e.g. annual status report, budgets, billings, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

• Procures supplies, equipment, facilities and/or staffing for the purpose of meeting the requirements of the Community Education department.

• Responds to inquiries from a variety of internal and external parties (e.g. staff, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Supervises the processing of documents and materials (e.g. payroll, travel requisitions, mileage requisitions, invoices, etc.) for the purpose of disseminating information to appropriate parties.

• Supervises the Community Education Assistant.

• Communicates with other school district and city staff members

• Specifies and recommends maintenance, equipment and supplies for use at District facilities to enhance both the Community Education Program, but also all school programs.

• Coordinates and manages all external facility requests from initial inquiry through payment and event completion.

• Responsible for the district’s online facility use management program.

• Responsible for the administration and management of the district’s logo use guidelines and program.

• Performs other duties as assigned by the Director of Business Services.

• May assume supervisory responsibilities in the absence of other District personnel.

  Required Skill Sets

Occupational/Technical Skills

Knowledge of recreational staffing and programming in a school / community setting

Knowledge of computer systems and other technical elements used to enhance programming in a recreational program in a school / community setting

Ability to safely use maintenance tools and equipment

Ability to utilize spreadsheet, database and word processing programs and selected job-related software to include websites

Ability to utilize creative computer applications to develop video and still photography

Administrative Skills

Ability to analyze and resolve situations and problems

Ability to set goals, develop budgets, strategies and schedules and execute them to meet these goals with a minimum of direction

Ability to supervise, plan, organize, train, assign and direct work of staff

Ability to effectively allocate resources and coordinate activities of others to meet objectives

Ability to handle multiple priorities and projects

Cognitive Skills

Ability to deal with a variety of concrete variables in situations where significant standardization exists

Ability to identify problems, recognize symptoms, causes and alternative solutions

Ability to make timely and sound decisions

Ability to interpret a variety of instructions in written, oral, diagram or schedule form

Ability to interpret documents such as safety rules, operations and maintenance instructions/policies and procedure manuals

Ability to draw accurate conclusions from financial and numerical material

Knowledge of budgetary principles and practices

Ability to process or generate information without either overlooking important items or getting enmeshed in technicalities

Communications Skills

Ability to speak and write effectively, both to individuals and groups

Ability to listen effectively

Ability to deliver effective presentations

Ability to demonstrate attention to and convey understanding of the comments or questions of others

Ability to prepare clear and concise reports, correspondence and other written materials

Ability to prepare analyses, policies and budgets

Interpersonal Skills

Ability to use tact and discretion

Ability to deal courteously and diplomatically with the general public, staff and volunteers

Ability to develop and maintain smooth, cooperative working relationships with peers, subordinates and superiors

Ability to maintain issue confidentiality

Interpersonal skills necessary to provide effective leadership to subordinate personnel and to develop cooperative working relationships with employees, senior management, elected officials, contractors and vendors

Ability to arrive at constructive solutions while maintaining positive working relationships

Leadership Skills

Ability to take charge and initiate actions

Ability to direct the activities of individuals and groups toward accomplishment of meaningful goals

Knowledge of administration and supervision of staff and activities

Ability to clearly assign responsibilities and tasks to others

Ability to monitor progress and encourage creativity while exercising control over the final product

Ability to select and evaluate employees and volunteers

Ability to instruct and train staff and volunteers

Ability to provide performance feedback and motivate others

Physical Requirements :

Job requires incumbent to talk/hear, stand, sit, use hands to finger, handle or feel, climb/balance, reach with hands and arms, and routinely lift up to 25 pounds and occasionally up to 50 pounds.

Terms of Employment :

A letter of assignment will be issued as determined by the Board of Education.

Evaluation :

Performance of this job will be evaluated in accordance with the provisions of the Board of Education.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Urbandale Community School District is an Equal Opportunity/Affirmative Action Employer. The School District does not discriminate based on race, creed, color, religion, national origin, sex, age, or sexual orientation. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and position incumbents to discuss potential accommodations with the Employer.

No student enrolled in the Urbandale Community School District shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the District's programs on the basis of race, color, creed, sex, religion, marital status (for program), ethnic background, national origin, disability, sexual orientation, gender identity, age (for employment) or socio-economic background (for program). The policy of the District shall be to provide educational programs and opportunities for students as needed on the basis of individual interests, values, abilities and potential. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district office at 11152 Aurora Ave, Urbandale, IA or call 515.457.5000. The district's Equity Coordinator is Ms. Stephanie Davis, daviss@urbandaleschools.com.

Primary Location District

Salary Range Per Year

Shift Type Full-Time