This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12014814 Grants & Contracts Associate- Carl R. Woese Institute for Genomic Biology

Carl R. Woese Institute for Genomic Biology

The Carl R. Woese Institute for Genomic Biology is an interdisciplinary unit whose mission is to advance life science research at the University of Illinois Urbana-Champaign, meaningfully engage with the public to understand the impact of genomic research, and to stimulate bio-economic development in the state of Illinois. IGB members conduct path-breaking genomic research to address societal issues in the areas of food security, energy, health, technology, and environmental conservation. The Carl R. Woese Institute for Genomic Biology seeks driven candidates for a role as a Grants and Contracts Associate to carry out the responsibilities associated with the reporting and accounting functions of the Business Office.

We are unable to sponsor an employment VISA or take over sponsorship for an employment VISA for this position now and in the future. Candidates must be authorized to work in the United States with no VISA sponsorship.

Job Summary

The Grants and Contracts Associate position will provide support for sponsored research post-award activities at the Carl R. Woese Institute for Genomic Biology Business Office. This position will work with stakeholders on budgeting, financial accounting, and reporting on sponsored programs under the general supervision of the Assistant Director, Budget and Resource Planning, SRA.

Duties & Responsibilities

• Responsible for reviewing and approving employee appointments and raises on sponsored research projects. Ensuring there is enough funding to cover the appointments and raises.
• Completes ad hoc and customized financial reports for PIs, UIUC SPA, and external funding agencies.
• Prepares or assists in preparing reports for IGB staff, SPA Post-Award, and external agencies as requested by the departmental supervisor.
• Responsible for reviewing subcontract invoices, verifying information, ensuring funds are available, obtaining PI approval, and then processing invoice vouchers for payment. Maintains subcontract payment records and monitors subcontract billing status.
• Responsible for reviewing and reconciling grant statements monthly to verify information and ensure that expenditures are allowable, allocable, reasonable, and accurate and that funding is available. Responsible for monitoring expenditures for compliance with sponsor, federal, state, and university regulations. Responsible for preparing monthly grant financial statements for distribution to Principal Investigators from a shadow system.
• Responsible for reviewing and approving iBuy, Chrome River P- and T-Card, and inter-departmental transactions. Provides an interpretation of applicable compliance policies as necessary.
• Serves as a liaison to Sponsored Program Administration (SPA) Award Management. Requests and monitors anticipation accounts, subcontract agreements, no-cost extensions, and other contract modifications as necessary. Assists with grant account setup, management, budgeting, billing, and close-out activities, as necessary. Ensures that completed projects are closed promptly and under the terms of the award.
• Responsible for preparing complex federal grant continuation reports and budgets, coordinating the submission process, and ensuring compliance with FCOI requirements.
• Monitors grant budgets by originating and/or verifying adjustments and transfers. Resolves account coding and rogue CFOPAL issues with submitting units. Processes correcting journal vouchers when needed.
• Responsible for reviewing semi-annual certification report from SPA Post-Award and preparing detailed expenditure reports for faculty review.
• Attends training sessions to increase knowledge and/or skills related to assigned duties. Maintain knowledge of sponsor rules and regulations for grant expenditures, allowable/unallowable costs, re-budgeting, carryforward, etc. Maintain knowledge of SPA guidelines for all post-award activities. Perform related duties as assigned.

Additional Physical Demands

Work Environment: Works in a team environment with other business office staff with general supervision from the Assistant Director of Budget and Resource Planning, SRA. The position requires tactful and courteous interactions with external sponsors, external universities, researchers, students, staff, visitors, and other campus units. The work performed by this position affects other functions of the IGB Business Office, researchers, staff, students, and other campus units.

Minimum Qualifications

• Bachelor\'s degree in business administration, accounting, finance, economics or a field related to the position.
• Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position may be required.

Preferred Qualifications

Illinois CRA certification or current enrollment in the SPaRC Ed program. Experience with Microsoft Excel. Demonstrated professional work experience in business, accou