This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12600205 Grant and Contracts Coordinator/Specialist

Carle Illinois College of Medicine - Office of Finance and Administration

The Carle Illinois College of Medicine seeks a Grants and Contracts Coordinator and Specialist to join our collaborative team in the Office of Finance and Administration. These new positions are an exciting opportunity to take on a role where integrity, teamwork, and excellence are highly valued. We encourage you to apply and be part of a team that supports each other and contributes to the mission success of the college.

The Carle Illinois College of Medicine embraces the university\'s commitment to creating a diverse and talented community of students, faculty and staff, which is essential to fulfilling its mission and vision. Carle Illinois actively promotes an inclusive environment in which students, faculty and staff can learn, teach, research and serve. For detailed information on our commitment to diversity, equity, and inclusion, please visit: Mission \| Carle Illinois College of Medicine \| Illinois

Why Work at Carle Illinois College of Medicine?

Learn More About the World\'s First Engineering-Based Medical School

Highlights of Benefits for University of Illinois Employees

Job Summary

The Grants and Contracts positions support and administer research agreements and other funding opportunities in conjunction with department faculty and administrators to achieve the College\'s research and educational goals.

The Grants and Contracts Coordinator with consultation from the Director of Budget and Resource Planning will lead the pre- and post-award functions for externally funded sponsored research projects by assuming a role in the development and submission of proposals, and in the post-award management of awards funded by federal and non-federal sponsors.

The Grants and Contracts Specialist with direction from the Director of Budget and Resource Planning supports the pre- and post-award functions for externally funded sponsored research projects by assuming a role in the development and submission of proposals, and in the post-award management of awards funded by federal and non-federal sponsors.

Duties and Responsibilities

Pre-Award Duties:

Use independent judgment to identify, review, understand, and interpret sponsor guidelines, ensuring all requirements are met, such as deadlines, funding restrictions, eligibility restrictions, potential cost share, general compliance, and other requirements for valid submissions.

Assist faculty in preparing proposal budgets, including justifications, current and pending support, and related documents; ensure accurate rates, recommend and implement revisions, interpret sponsor guidelines for compliance, and verify proper formatting of all required materials.

Review and revise pending proposals and budgets according to university guidelines and changing sponsor requirements.

Monitor the status of proposal submissions and prepare administrative reports on new awards for department and College administration.

Enter budgets and related data into online submission systems (e.g., Fastlane/Research.gov, Grants.gov, Proposal Central, NSPIRES).

Manage multiple drafts and revisions though to successful submission.

Enter budgets and related data into online submission systems (e.g., Fastlane/Research.gov, Grants.gov, Proposal Central, NSPIRES).

Manage multiple drafts and revisions though to successful submission.

Grants and Contracts Specialist - Additional Duties and Responsibilities

In collaboration, advise and support faculty, staff, and students on research proposal preparation for the College, including:

• internal routing of applications
• interpretation of sponsor guidelines
• development of electronic proposals

Act as a liaison for the College when working with SPA to submit proposals, answer questions, resolve issues that occur with proposals and assist in grant/contract negotiations as necessary.

Coordinate responses to sponsor requests for additional information on pending proposals.

Collaborate with faculty and the Sponsored Programs Administration (SPA) to interpret inquiries, determine the most appropriate details to provide, and ensure timely, accurate submissions, using discretion, expertise, and independent judgment throughout the process.

Prepare required documentation for budget modifications, renewal funding, and supplemental requests. Collaborate with faculty, staff, and students to assemble and submit complete proposals through the Sponsored Programs Administration (SPA), including budgets, justifications, and statements of work.

Grants and Contracts Coordinator - Additional Duties and Responsibilities

Manage and coordinate the administrative and fiscal aspects of research projects for college faculty, students, and staff.

Advise and support research proposal preparations including:

internal rout