APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Assistant in the senior director's office in the HUB-Robeson Center (https://studentaffairs.psu.edu/hub) . The Administrative Support Assistant will be a detail-oriented and organized individual who will provide direct administrative and professional support. This position will perform complex tasks with minimal supervision.

The successful candidate will be responsible for the following: 

• Provide principal administrative support to the Senior Director, HUB-Robeson Center, Student Affairs Facilities, and Staff Development.

• Plan, organize, and coordinate daily office activities and workload.

• Coordinate and maintain the Senior Director's calendar.

• Serve as a liaison between the Senior Director's office and the members of the various staff housed in the HUB-Robeson Center, University officials, students, and community members.

• Prepare reports, proofread documents, prepare confidential correspondence and emails, and provide and exchange information.

• Maintain and update databases, websites, records, and files.

• Arrange travel and process documents and purchasing card transactions.

• Plan and coordinate meetings, special events, menus, and catering, including designing invitations and programs.

• Prepare assessment documents and reports.

• Provide support for the HUB-Robeson Center Advisory Board and other student and staff entities by scheduling meetings, attendance at those meetings, and taking and preparing minutes.

• Serve as a Notary Public.

• Represent the department on various committees and serve as the parking permit assistant for Student Affairs.

• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.

• Support the planning and coordination of moderately complex projects.

• May assist in the supervision and training of students and assigned support staff.

• Serve as a resource to others on a variety of subjects including office equipment, software application usage, CCURE access, and information processing procedures.

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require the successful completion of standard background checks.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

Medical, dental, vision, and retirement plans

• Tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation time and sick time

• 16 paid holidays/campus closure days

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

The pay range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/comp-modernization) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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