Reference #: REQ_0000064038 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

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JOB DESCRIPTION AND POSITION REQUIREMENTS: The Operations Division of the Office of Physical Plant (OPP) in Finance & Business is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support).

This position will report to the Operations Administrative Support Manager and be responsible for assisting the OPP Service Garage, Solid Waste, Equipment, and Labor Services Unit within OPP.

This position will have several key responsibilities:

Customer service to a large organization and external vendors

Budget/Billing processing and reporting

Technical/functional expert on garage-specific software

Ordering parts and maintaining physical inventory

Assign and maintain fuel cards and process billing for fuel

Education and Experience

Familiarity with Technical Service employees and the bargaining contract is highly desired.

Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred:

Microsoft 365 (Outlook, Excel, Word, Teams, OneDrive/SharePoint)

SAP Concur

SIMBA

Adobe Acrobat

Zoom

This position will be filled at an intermediate support level or senior support level, depending upon the successful candidate's competencies, education, and experience. Requires aHigh School Diploma or General Equivalency Diploma (GED)or higher plus2years of related experience, or an equivalent combination of education and experience for an intermediate support level. Additional experience and/or education and competencies are required for higher-level jobs.

The successful candidate will be a self-starter, have excellent communication skills, a positive attitude, and the desire and ability to work well with a diverse team. The candidate must be well organized, have keen attention to detail and be dedicated to helping others. Confidence in learning new software programs, commitment to meeting deadlines, and the ability to switch priorities as well as handle multiple interruptions easily is a must.

Applicants must to include a cover letter, resume, and the names and contact information for at least 3 professional references.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

Medical, dental, vision, and retirement plans

Tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation time and sick time

14 paid holidays/campus closure days

Finance and Business is a values-driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to "Provide Excellent Facilities Services for Penn State." The Office of Physical Plant's values follow those of Penn State's and we are especially committed to our vision to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management. In our search for excellence, we foster a unified high-performing team with mutual respect for each person's uniqueness, talents, value, and perspective. We also firmly believe in Penn State's value of Respect, which encourages us to "resp ct and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model Penn State's and Finance and Business's commitment to diversity, equity, and inclusion.

The salary range for this position, including all possible grades is: $38,300.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.