APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Graduate School at Penn State University is seeking an Academic Records Coordinator with strong attention to detail, communication and problem-solving skills for its Theses and Dissertations team.

Responsibilities: Primary responsibilities for the position include the following duties:

• Oversee the Master’s theses process for the Graduate School

• Serve as backup support for the doctoral dissertation review and approval process

• Provide guidance to students, faculty, and staff to ensure all master’s theses and doctoral dissertations meet Penn State’s format standards in accordance with the Thesis and Dissertation Guide and are ready for electronic submission and digital archiving; Review theses and dissertations after format submission and provide correction feedback.

• Approve all final theses and dissertations and verify committee member approvals through the ETDA (Electronic Theses and Dissertations Administration) system; Report, investigate, and troubleshoot technology issues with the ETDA system.

• Utilize LionPATH student information system for all applications related to the Office of Theses and Dissertation process; Manage confidential information.

• Serve as the primary liaison with students, faculty, graduate programs, library personnel and other university stakeholders on thesis and dissertation related issues; Assist in the development and training on system and policy interpretation and application regarding academic and administrative policy and technology processes that support the thesis and dissertation process.

• Collaborate with graduate program staff by providing accurate timeline information for students and develop robust communication structures to relay important student milestone information;

• Collaborate with Graduate Enrollment Records Team for students that did not meet the final submission deadlines.

• Complete other records functions as determined by the Director of Graduate Records

• Collaborate with Alumni and External Relations on all graduate commencement ceremonies.

Education and Experience: This position requires a minimum of an Associate's degree and 4+ years of relevant experience, or an equivalent combination of education and experience.

Work Arrangement: The Graduate School is supportive of flexible work and/or remote arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work and/or remote arrangements should be directed to the hiring manager during the interview process.

Application: Applicants must submit a cover letter and a resume for consideration.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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