APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Political Science (https://polisci.la.psu.edu/) and School of Public Policy (https://publicpolicy.psu.edu/) (SPP) in the College of the Liberal Arts (https://la.psu.edu/) is searching for an Academic Program Coordinator. This position will provide administrative support to the undergraduate and masters programs in Public Policy, working closely with the Directors and students of each program, and serve as a member of the academic services group in support of the Department and School.

Responsibilities include but are not limited to:

• Maintaining graduate student records; preparing reports; processing correspondence and forms for exams, committee selection, funding, and progress; responding to inquiries.

• Processing graduate student assistantship appointments.

• Coordinating the graduate student recruitment process: responding to prospective student inquiries; preparing offer letters.

• Supporting new students through admission and orientation; plan new student orientations.

• Research answers to questions on and implementing deadlines, policies, and procedures.

• Supporting the undergraduate and graduate officers, committees, faculty, and students on SPP and Master of Public Policy (MPP) academic matters.

• Provide support to the Director of Graduate Studies for the school’s accreditation that will require data collection, tracking, and organization.

• Serving as the school’s liaison to the College of the Liberal Arts, The Graduate School, and other university offices, as it relates to the MPP program support.

• Coordinating and supporting various student-centered events (e.g., Graduation Ceremony and Professional Development Trips).

• Scheduling meetings or events in conference rooms and classrooms.

The Academic Program Coordinator will work both independently, as well as collaborate/have support of their team when completing the position’s responsibilities. This position will serve as a back-up to other members of the Political Science and Public Policy academic and administrative teams to ensure adequate coverage, as needed.

Benefits (visit https://hr.psu.edu/benefits (http://hr.psu.edu/current-employee/benefits)  for more detailed information):

• Medical, dental, vision, and retirement plans

• 75% tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation and sick time

• 15 paid holidays/campus closure days

Education and Experience:This position will be filled at the level of Support or Intermediate Support, depending on the final applicant’s experience and education. The Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.

Additional Qualifications:

• Customer-service focused

• Ability to be detail-oriented and multi-task

• Excellent organizational, communication, interpersonal, and problem-solving skills

• Basic proficiency with Microsoft Word and Excel

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Application Instructions: To be considered, applicants should upload a cover letter and resume.

Additional Information:

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$34,800.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

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