Job Description

Job ID#:

22869

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

2 years

Shift:

8AM - 4PM

Our Client:

Our client is the NYS Office for People with Developmental Disabilities and they are seeking anAdministrative Assistantfor their Office of Investigations and Internal Affairs team. This is a temporary position (W2 Only) inTupper Lake, NYand is an excellent opportunity for the right individual. The contract is expected to last approximately2 yearswith a pay rate of$19-20/hr. This is an in-office position, so you must be commutable to Tupper Lake. Veterans are strongly encouraged to apply.

Who We're Looking For:

Are you good at helping keep offices running smoothly? In this role, you will be performing a range of clerical and administrative duties for the Office of Investigations and Internal Affairs including answering phones, scanning documents, emailing, ordering supplies, filing documents, and scheduling interviews and interrogations. You should have a solid understanding of all Microsoft Office applications and it would be helpful if you were familiar with IAMS, IRMA and VPCR databases. You will be highly organized, have great office support skills, and are adept at working in a fast-paced environment with the ability to change gears on the fly.

What to Expect as an Administrative Assistant:

• Answer and direct phones

• Filing, copying, scanning

• Monitor and search IRMA several times per day, keeping a record of all cases assigned out

• Send out notification emails to assigned regions

• Once cases are assigned, set them up in IAMS

• Distribute assignments

• Data collection, labelling, and scanning

• Upload documents to IAMS, IRMA and VPCR

• Complete and track supply order requisitions

• Maintain inventory of supplies and quarterly office equipment

• Set up interviews and interrogations, including reserving conference room as needed and coordinating with union reps and staff to meet investigator requests

• Transcribe completed interviews and interrogations

• File case files

• Help Assistant Chief, Leads, and Investigators with additional clerical duties

• Good ability to learn new databases and proprietary computer systems

  Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors.

  Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

Job Requirements

Minimum Security Clearance:

No

Qualifications for Success:

• Minimum 1 year experience in administrative support

• Exceptional attention to detail, organizational and time management skills

• Able to type 55 WPM

• Excellent written and verbal communication skills

• Ability to maintain confidentiality and exercise discretion in handling highly sensitive information

• Tech savvy use of office software including Microsoft Office suite - Word, Outlook, Excel and PowerPoint