International Mini Golf Design / Build company seeking Administrative Assistant for Crew Travel & Logistics

• Travel Responsibilities
  • Collect traveler information and coordinate with the travel provider for seamless arrangements.
  • Arrange airfare and secure lodging 
  • Organize ground transportation, including rental cars or driver services when necessary.
  • Submit requisitions for per diem allowances and manage reimbursable documentation, including monthly expense report reconciliations.
  • Complete necessary reports and travel budgets as required.
  • Support additional related duties as assigned.
• Logistics Responsibilities 
  • Create and submit required materials documentation for projects.
  • Coordinate shipment of tools to their destinations and ensure their return post-completion
  • Obtain shipping estimates and maintain communication with clients and their logistics teams.  
• Required Skills and Qualifications:  Minimum of 2 years' experience in travel management, with expertise in coordination. Strong communication skills to guide travelers and provide reimbursement information.  Proficient in the Office 365 suite.  Ability to learn / use travel approval and logistics systems effectively.