*Job Title:  *Accounting Associate

*Department:  *Finance

*Reports to:  *Director of Finance

*FLSA Status:  *Non-Exempt

Employment Status:  Full-Time

Hourly Compensation:  $21.92 - $25.76

*Deadline to Apply:  *September 27, 2024 by 10:00am Eastern

Since our founding in 1901, the Toledo Museum of Art has earned a global reputation for the quality of our collection, our innovative and extensive education programs, and our architecturally significant campus.  And thanks to the benevolence of its founders, as well as the continued support of its members, TMA remains a privately endowed, non-profit institution and opens its collection to the public, free of charge.

At the Toledo Museum of Art, we are dedicated to fulfilling our mission and our commitment to cultivating an organizational culture where every individual feels valued, inspired, respected, and empowered. We believe fostering such a culture requires everyone to work daily at positively enhancing the experience of our team members. We hope all interested in employment here will strive to elevate our mission and our culture!

SUMMARY

The Accounting Associate is crucial in upholding the integrity of all revenue activities within the organization. Key responsibilities include, but are not limited to:

• Accurately and promptly processing sales, donations, and other receipts.
• Handling cash transactions with precision.
• Entering journal entries into the financial system.
• Reconciling general ledger accounts and income.
• Maintaining the accounts receivable system.
• Supporting financial reporting needs for various departments.

Additionally, the Accounting Associate assists the Finance team by providing backup for the Accounts Payable Associate and completing other tasks as needed.

This role requires strong attention to detail, proficiency in accounting practices, and a passion for working in a non-profit environment dedicated to cultural preservation and education.

KEY ACCOUNTABILITIES

Accounts Receivable & Financial Reconciliation:

Ensures timely processing of cash receipts by maintaining a log of daily receipts, verifying accuracy of cash, checks, credit card sales and account distributions.

Prepares timely and accurate bank deposits. Resolves all check returns and credit card chargebacks. Handles petty cash disbursements for employees and per diem distributions for couriers.

Maintains adequate change funds for the revenue generating areas; provides bank bags for parking and special events. Receives, counts and deposits funds after events. Reconciles cash in the safe monthly.

Reconciles income received to reports from all Museum revenue centers, including visitor services, retail store and development. Enters and posts batches to the general ledger.

Reconciles bank deposits and outstanding checks with the general ledger. Records direct deposits received in the General ledger.

Processes weekly internal event invoices. Produces Symphony billing monthly.

Maintains Accounts Receivable system (Financial Edge/Excel) and reconciles accounts receivable to General ledger monthly. 

Provides back-up support for the Accounts Payable Associate.

Respond to general ledger questions and creates reports as needed for other departments.

Works with department leaders to ensure that appropriate cash handling and deposit procedures are in place for revenue ge