Deputy City Recorder

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Deputy City Recorder

Salary

$29.61 - $38.72 Hourly

Location

Tigard 97223, OR

Job Type

Full-time

Job Number

2025

Department

City Management

Opening Date

03/06/2025

Closing Date

3/16/2025 11:59 PM Pacific

• Description

• Benefits

• Questions

Overview

OUR PURPOSE

At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

Please review the Deputy City Recorder (https://www.governmentjobs.com/careers/cityoftigard/classspecs/850063?keywords=deputy%20city%20recorder&pagetype=classSpecifications) classification for detailed information about this position.

Examples of Duties

The City of Tigard is currently seeking a qualified Deputy City Recorder to join the Central Services team. In this position, you will participate in the development of the City Council agendas which will include working with staff to coordinate their items for Council. In addition, you will be responsible for coordinating Council meetings and assisting with the electronic agenda management system as well as responding to questions on Council packets and processing municipal code updates. You will also be assisting with records management and municipal elections and serve as a backup for the City Recorder and Records Management Specialist. In this position, you will be taking and transcribing Council meeting minutes.

The ideal candidate will be customer service oriented as well as possess strong interpersonal skills. In addition, the individual in this position will have attention to detail and must possess strong organizational skills. The candidate in this position will also understand the importance of government transparency and public meeting and public records laws.

• Prepares and distributes City Council meeting agendas and agenda packets; sends out public notices for posting according to State laws; prepares Council chambers for meetings.

• Takes and prepares City Council meeting and Executive Session minutes.

• Prepares Council packets and approved resolutions, ordinances, and meeting minutes for archiving.

• Assists posting electronic Council agendas, staff reports, and other official records on the City website.

• Researches and responds to records requests from the public and city staff; obtains records from various on-site and off-site locations.

• Assists the city recorder with city candidate and measure election responsibilities.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from twelfth (12th) grade; AND

• Four (4) years of experience administrative municipal government, preferably with a City Recorder's Office or related organization that staffs a government body and holds elections.

Licenses and Certification:

• Possession of a valid driver's license with a satisfactory driving history.

• Possession of or ability to obtain designation as a Notary Public in the State of Oregon at time of appointment.

• Certification as a Certified Municipal Clerk is desirable. (The Deputy City Recorder is expected to obtain their CMC (Certified Municipal Clerk) within 3 years of hire

Supplemental Information

Union Representation: Not applicable for this position.

Schedule: Four 10 hour days (Monday-Thursday) with some evening work required up to 2-3 times a month. General Schedule is 7:30 a.m.-6:00 p.m. This position is eligible to work remote up to two days per week.

How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date.

IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.

ATTENTION VETERANS: To receive veteran's preference, please upload your DD214/Separation documentation.

In addition to being a great place to work (https://www.tigard-or.gov/your-government/departments/human-resources/jobs) , the City of Tigard offers competitive employee benefits for full-time and part-time employees working 20 or more hours per week:

Choice of health and dental plans

Generous retirement plan (non-PERS)

City-paid HRA-VEBA

Paid time off (PTO) program plus paid sick leave

10 paid holidays

Life and disability insurance

Universal transit pass through TriMet

This job classification is not represented by a union

Click here (https://www.tigard-or.gov/your-government/departments/human-resources/benefits) for more detailed benefits information.

01

Which of the following best describes your highest level of education?

• High School Diploma or Equivalent

• Associate's Degree

• Associate's Degree and additional coursework

• Bachelor's Degree

• Bachelor's Degree and additional coursework

• Master's Degree or higher

  02

  Which best describes your experience in municipal government, preferably with the City Recorder's Office or related organization that staffs a government body and holds elections?

• less than 1 year

• 1-2 years

• 2-3 years

• 3-4 years

• 4 or more years

  03

  Do you have experience using Laserfiche?

• Yes

• No

  04

  Do you have a CMC (Certified Municipal Clerk) OR MMC (Master Municipal Clerk) certification?

• Yes

• No

  05

  What has been your experience providing records management support to an organization?

  Required Question

Employer

City of Tigard

Address

13125 SW Hall Blvd Tigard, Oregon, 97223

Website

http://www.tigard-or.gov

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