Job/Position DescriptionWould you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on peopleand#146;s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.The Administrative Asst II-Medical Records position is an advanced level administrative assistant that supports 2 management personnel and the Medical Records Department. (which includes Medical Records, PALS and Unit Clerks) Planning, organizing workloads and schedules, filing of paper and electronic documents, excellent follow through skills, attention to detail, and initiative are a must. Advanced skills in Microsoft Office software, and the ability to learn new programs/systems and software is required. Monitoring of department personnel training, purchase order processing, travel coordination, excellent verbal and written communication skills, manual and policy writing skills, forms creation and management, meeting coordination and agenda and minute transcription, data compilation, charting and graphing are areas of responsibility. A working knowledge of HIPAA law, Joint Commission, CWS, and the State purchasing software and procurement processes is preferred. Confidentiality is critical.Essential Job FunctionsEJF 1. Support department management staff by assisting in planning their assigned tasks and organizing work; maintain appointment calendars and meeting folders; Medical Records conference room schedule; monitor phones and route messages; submit time sheets; track deadlines and send reminders; prepare drafts of documents to facilitate readiness; set up interview schedule; and perform clerical/support duties as needed for management staff.EJF 2. Create, maintain, and distribute forms as requested and approved by the Director and/or committees.; type correspondence, reports, graphs, charts, and tables as needed for the department; develop, coordinate, and maintain filing system for department correspondence, minutes, reports, etc.; maintain the Medical Record Department Manual and SOP documents when revised.EJF 3. Ensure the department is compliant with Terrell State Hospital's facility minimum training and job description/evaluation requirements for new and existing Medical Records staff; process all purchase requests for the Medical Records department and additional departments as requested; maintain a working knowledge of credit card, purchase requisition, and Warehouse ordering systems; bring to managementand#146;s attention any unusual requests and/or spending trends.EJF 4. Complete travel requests and vouchers in an accurate and timely manner for all Medical Records staff; back-up the court liaison and other court office functions as needed; focus on continuous quality improvement throughout the departmentand#146;s processes and bring to the Director and Assistant Directorand#146;s attention areas where streamlining and/or automation of processes can be leveraged; perform special projects as assigned; inform supervisor of potential work related problems and/or work related vital information.EJF 5. Perform all job d https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=616899 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.