Job Title: Immediate Trade Partner Management Specialist

Job Description

We are seeking a highly organized and detail-oriented Trade Partner Management Specialist to join our team. The ideal candidate will be responsible for managing vendor and supplier contracts, ensuring compliance with insurance documentation, and supporting process improvements. This role requires excellent time management skills, proficiency in Microsoft Office Suite, and strong verbal and written communication abilities.

Responsibilities

• Collect and submit required insurance documentation from suppliers and vendors through a standardized outreach process.

• Evaluate vendor/supplier insurance compliance status by running reports through (semi-)automated processes.

• Support the creation of new supplier/vendor agreements and review submitted documents for completeness.

• Regularly review current system data for accuracy and update as needed.

• Utilize systems for the creation and management of contracts.

• Manage vendor portal for trade partner setup and management.

• Process requests from field partners and offices to change vendor/supplier hold status.

• Process requests through Service Now to update vendor/supplier data.

• Identify process improvement opportunities and support implementation as needed.

• Recognize situations requiring escalation, such as repeated deficient documentation or credit holds.

• Manage time efficiently to execute workload.

Essential Skills

• Strong attention to detail

• Excellent time management skills

• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

• Strong verbal and written communication skills

• Ability to convey complex information clearly

• Data entry and analytical skills

• Experience in document control and administrative support

• Experience in contract and supplier management

• Experience with DocuSign

• Experience in insurance verification

Additional Skills & Qualifications

• Spanish bilingual is a plus

• Strong organizational skills

• Past experience managing vendor contracts

• Experience collecting certificates of insurance

Work Environment

The position requires working onsite from 9 AM to 6 PM, Monday to Friday. The office is located near International Mall and the Airport and features a nice office setting with cubicle-style desks. You will be assisting divisions in the Western United States, so hours are adjusted to account for the time difference. This role offers the opportunity to grow within the department or other roles within the support center, with cross-training provided between contracts and insurance parts of the job.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Mar 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.