Description We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports.

Responsibilities:

• Ensure accurate documentation by collaborating with project teams to gather necessary information.

• Assist in the creation of team-specific documents for project tracking.

• Conduct research on property information utilizing internet sources and internal documents.

• Aid in setting up new projects, including the creation of file trees on the network and physical file folders.

• Act as a point of contact between clients, agencies, and project managers to facilitate clear communication.

• Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies.

• Prepare hearing folders and exhibits for use in public hearings.

• Manage calendars for designated teams, ensuring seamless scheduling and time management.

• Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations.

• Provide general assistance to senior staff as required, demonstrating flexibility and initiative. Requirements • Proficiency in answering inbound calls and managing inbound/outbound calls.

• Demonstrated excellence in customer service.

• Ability to perform data entry tasks with high accuracy.

• Expertise in email correspondence, ensuring prompt and detail oriented communication.

• Proficiency in using Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.

• Experience in scheduling appointments and managing calendars.

• Familiarity with project management principles and practices.

• Knowledge of Deltek software is preferred.

• Ability to multitask and prioritize tasks according to urgency and importance.

• Excellent organizational and time management skills. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .