Job Information
MyFlorida STAFF ASSISTANT - 43000389 in TALLAHASSEE, Florida
STAFF ASSISTANT - 43000389
Date: Jun 25, 2024
Location:
TALLAHASSEE, FL, US, 32303
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832048
Agency: Financial Services
Working Title: STAFF ASSISTANT - 43000389
Pay Plan: Career Service
Position Number: 43000389
Salary: $32,760.00 - $49,888.08
Posting Closing Date: 07/09/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY
DIVISION: STATE FIRE MARSHAL
BUREAU: FIRE PREVENTION
CITY: TALLAHASSEE
COUNTY: LEON
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
Nine (9) paid holidays a year
One (1) Personal Holiday each year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules
Employee Assistance Program (EAP)
Public Service Loan Forgiveness (if eligible)
For a more complete list of benefits, visit www.mybenefits.myflorida.com
SPECIAL NOTES:
High School Diploma or GEDrequired.
Additionalrequirements:
One (1) or more years’ experience entering data into a database.
One (1) or more years’ experience working in an administrative support position.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
This position requires a security background check, including fingerprint as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of correct spelling, punctuation, and grammar usage.
Knowledge of office procedures.
Knowledge of personal computers.
Knowledge of administrative and clerical procedures and systems.
Knowledge of computer software including applications.
Skill of handling telephone calls in a courteous and efficient manner.
Ability to key inspection reports and applications, invoicing and issuing certificates.
Ability to handle mass mailings.
Ability to meet production and quality targets.
Ability to organize files and other records.
Ability to prepare reports as requested and in a timely manner.
Ability to establish and maintain effective working relationships with others.
BRIEF DESCRIPTION OF DUTIES :
Enter activities into the Citizen Serve database such as inspections, boiler inquiries, quality controls audit, documenting quality issues; data report submittals, name changes, et al. Continually strives to improve quality and develop more efficient methods for assigned tasks.
Maintain documents and boiler files in accordance assigned retention schedules as described in AP&Ps, statutes, and other authority; track the distribution of legal documents; compile weekly/monthly reports; updates and revise approved forms; maintains various electronic and manual record filing systems, maintains an inventory list of assigned equipment.
Prepare invoices and issue approved certificates of compliance for boilers inspected by deputy inspectors and authorized inspection agencies. Handles all request from Finance and Accounting and Process Daily Deposit Receipts to verify upload was successful in the Citizen Serve. Receives and processes inspection reports, correspondence, and other documents; locates, copies, and transmits documents in response to the Freedom of Information Act requests.
Maintains current rules related to the boiler safety program; provide administrative supports for hearings, workshops, rule language updates. Performs other duties as required by the Chief Inspector and senior management.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee