Job Information
MyFlorida PURCHASING SPECIALIST SUPERVISOR - SES - 37010171 in TALLAHASSEE, Florida
PURCHASING SPECIALIST SUPERVISOR - SES - 37010171
Date: Jun 18, 2024
Location:
TALLAHASSEE, FL, US, 32399
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 831489
Agency: Environmental Protection
Working Title: PURCHASING SPECIALIST SUPERVISOR - SES - 37010171
Pay Plan: SES
Position Number: 37010171
Salary: $75,000.00 - $78,000.00 based on experience
Posting Closing Date: 07/02/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Purchasing Specialist Supervisor - SES
State of Florida
Department of Environmental Protection
ANTICIPATED VACANCY
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.
The Work You Will Do:
We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Purchasing Specialist Supervisor – SES position. This is a highly responsible supervisory position within the MyFloridaMarketPlace (MFMP) Section of the Bureau of Procurement & Contracting Services (BPCS). The Purchasing Specialist Supervisor position is responsible for directly supervising a team of personnel in the day-to-day procurement functions within the states MFMP e-procurement system MFMP and serves as the MFMP Administrator for the department. This section is responsible for reviewing & approving all Chapter 287, F.S. procurement requests that are submitted by Purchase Orders, Single Sources, Alternate Contract Requests; performs P-Card Audits and serves as the departments CMBE liaison and tracks/reports all minority business enterprise activities. This position ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures. This position is required to participate in the Bureau of Procurement & Contracting Services COOP and Emergency Response activities.
The Difference You Will Make:
The Division of Administrative Services provides centralized administrative support to DEP and its employees. Within this Division, BPCS is responsible for DEP’s procurement and contracting needs which includes planning, facilitating, and executing all formal competitive solicitations, procurements, and contracting activities.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
This position is in Tallahassee, Florida. Carr Building, 3800 Commonwealth Blvd.
Tallahassee is the capital of the State of Florida and known for its beautiful parks, rolling hills, canopied roads, museums, and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Pay : This annual $75,000.00 - $78,000.00 based on experience.
Your Specific Responsibilities :
This position manages all My Florida Marketplace (MFMP) functions and serves as the MFMP Administrator for the Department of Environmental Protection under the Bureau of Procurement & Contracting Services.
Supervises a team of qualified personnel in the day-to-day functions of MFMP who are responsible for reviewing and processing purchase requisitions in a timely manner, ensuring they are complete, accurate, and in compliance with all Policies, Rules, and Regulations purchasing.
Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.
Reviews, drafts, and maintains administrative policies, procedures, guidelines and related directives to be implemented; evaluates impact on operations; identifies potential problems; recommends appropriate action.
Conducts quality assurance audits to ensure purchasing card (P-Card) transactions are complete, accurate, and in compliance with all Florida Statutes, Florida Administrative Codes, and Department Policies and Procedures.
Cross train on various Procurement & Contracting duties and responsibilities as required by the Chief of Procurement & Contracting Services.
Researches, assesses, analyzes, and makes recommendations on areas of potential improvement in operations to resolve issues and problems, and develops and carries out the implementation of solutions. Assists in the development of strategic planning for the Bureau and makes recommendations for improving current procurement processes.
This position is responsible for duties and responsibilities as it relates to the Bureau of Procurement & Contracting Services. This position is required to participate in the Bureau’s COOP and Emergency Response activities.
Tracks and reports on minority business enterprise activities and serves as the CMBE liaison.
Assist in conducting departmental staff training and/or workshops related to MFMP procurement procedures.
Submits all reports and required paperwork in a timely manner.
Performs other related duties as required.
Required Knowledge, Skills, and Abilities :
Knowledge of principles and practices of supervision and management.
Knowledge of and ability to apply State of Florida purchasing rules, regulations, and procedures to include Florida Statutes, Administrative Code, and other authorities as applicable.
Knowledge of best practices for procurement.
Knowledge of the Department of Financial Services (DFS) Statewide P-Card system, WORKS.
Knowledge of Chapter 287, Florida Statute and Chapter 60A-1, Florida Administrative Code.
Ability to effectively use Microsoft Word, Excel, Outlook, and Microsoft Teams.
Ability to effectively use the state's eProcurement system, MFMP.
Ability to utilize DMS State Contracts and Agreements website to procure commodities and services.
Ability to prioritize, organize, and perform multiple work assignments in a fast-paced environment with competing deadlines, while meeting deadlines and maintaining scheduled timeframes.
Ability to work independently, plan, organize, prioritize assignments, and apply problem-solving techniques to manage time, and resources effectively.
Ability to develop various reports and maintain purchasing records.
Ability to communicate effectively and accurately both verbally and in writing to convey information.
Ability to review documents for accuracy and completeness.
Ability to establish and maintain effective working relationships with others to accomplish effective completion of assignments and projects.
Ability to provide great customer service to internal and external customers by interacting in a tactful and courteous manner.
Other Job-Related Requirements :
Valid Driver License.
High school diploma or GED equivalent, and four years of verifiable related work experience; or any combination of post-secondary education.
Preferred Qualifications :
Minimum of four (4) years direct experience in processing Chapter 287, F.S. procurements (purchasing and/or contracting) with a Florida State Agency.
Two (2) years or more of direct experience using MFMP (e.g., creating, reviewing, approving, submitting purchase requisitions). Experience must be reflected in MFMP and detailed on your state application.
Supervisor and management experience
BACKGROUND SCREENING REQUIREMENT: This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_Recruitment@FloridaDEP.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Tallahassee