PURCHASING ANALYST - 37000033

Date: Aug 16, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 834646

Agency: Environmental Protection

Working Title: PURCHASING ANALYST - 37000033

Pay Plan: Career Service

Position Number: 37000033

Salary: 60,000.00 - $64,000.00 per year based on experience.

Posting Closing Date: 09/23/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Purchasing Analyst – 37000033

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.

The Work You Will Do:

We are looking for highly motivated and detail-oriented candidates with great customer service skills for this leading Purchasing Analyst position. This is a highly responsible position within the Procurement Section of the Bureau of Procurement & Contracting Services (BPCS) that processes complex solicitations: ITNs, RFSOQs (287.055, F.S.), RFPs, & ITBs, as well as RFIs. This position may be required to travel and must have a valid driver’s license. This position ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.

The Difference You Will Make:

The Division of Administrative Services provides centralized administrative support to DEP and its employees. Within this Division, BPCS is responsible for DEP’s procurement and contracting needs which includes planning, facilitating, and executing all formal competitive solicitations, procurements, and contracting activities.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida.

Tallahassee is the capital of the U.S. State of Florida and known for its beautiful parks, rolling hills, canopied roads, museums, and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a more complete list of benefits, visit www.mybenefits.myflorida.com .

  Pay:

  The annual salary range for this position will be $60,000.00 - $64,000.00 per year, based on experience.

  Your Specific Responsibilities:

• Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.

• Develops competitive solicitation documents (ITB, RFP, ITN, & RFSOQ) and conducts solicitation process activities to include RFIs.

• Drafts, reviews, and processes contracts in relation to assigned solicitations.

• Serves as a liaison for agency staff, vendors, and other state agencies for solicitation matters.

• Submits all reports and required paperwork in a timely manner.

• Maintains files as required and processes public record requests as needed.

• Assists the Contracts Section when needed to draft, review, and process contracts, amendments, change orders, renewals, and funding increment letters. Also assists with entering all required documentation in FACTS and OCULUS.

• Assists the MyFloridaMarketPlace (MFMP) Section when needed to review and process requisitions, single sources, alternate contract source requests, and quality assurance reviews of agency purchasing card transactions.

• Proactively identifies and meets the needs of all customers both internally (section, bureau, division, & agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times.

• Develops and maintains effective working relationships with internal and external stakeholders.

• Performs other related duties as required.

  Required Knowledge, Skills, and Abilities:

• Knowledge of procurement including purchasing, contracting, and competitive solicitations.

• Knowledge of and ability to effectively use computers and the following applications: Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, LiveCycle, MFMP/AOD, VIP, FACTS, and OCULUS.

• Knowledge of and the ability to comprehend Chapters 112,119,120, 212, 215, 216, 283, 286, 287, 413, and 946, Florida Statutes; Chapters 60A-1 and 69I, Florida Administrative Code; and CFO Memoranda.

• Ability to create job aids, tools, and other materials.

• Ability to train and assist employees in the use of new forms, reports, and procedures.

• Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.

• Ability to implement policies, procedures, goals, and objectives.

• Ability to prioritize, organize, and perform multiple work assignments while meeting deadlines and maintaining scheduled timeframes in a fast-paced environment with competing deadlines.

• Ability to develop contracts to include; scope, deliverables, performance measures, and financial consequences.

• Ability to establish and maintain effective working relationships with others, must work well independently, and be able to work in a team environment to complete assignments and projects.

• Ability to research, analyze, document, compile data effectively in a variety of reporting formats.

• Ability to prioritize all tasks, projects, job duties, and responsibilities.

• Ability to and willingness to accept change in a rapidly changing environment.

  Required Qualifications:

• High School or GED equivalent, and four years fo verifiable related work expereience.

  Preferred Qualifications:

• Professional experience, of at least three (3) years, in a State of Florida procurement office processing competitive formal solicitations and contracts under Chapter 287, F.S.

• Professional experience, of at least two (2) years of direct experience developing a scope of work including deliverables, performance measures, and financial consequences.

• Florida Certified Contract Manager (FCCM).

• Certified Contract Negotiator (FCCN) designation.

  BACKGROUND SCREENING REQUIREMENT: This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

  DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

  HR_VeteransPreference@dep.state.fl.us

  HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee