OPS Administrative Assistant - 77909109

Date: Mar 10, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 848634

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant - 77909109

Pay Plan: Temp

Position Number: 77909109

Salary: $19.21 an hour

Posting Closing Date: 03/25/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Employment is contingent upon successful completion of a background check.

Position number: 77909109

Class Title: Administrative Assistant II

Broadband Code: 15-119-03

Office/Section: Conservation Planning Services

Location: Tallahassee, FL

Facility: Russell Park Complex

Supervisor: Jessica Kelley, Government Operations Consultant II

Salary: $19.21/hr

Working hours: 8:00 a.m. – 5:00 p.m., 40 hours/week

List of any subordinates supervised: None

Licensure Required: Valid Driver’s License

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Description of Duties:

The Division of Habitat & Species Conservation is comprised of six sections and two offices. This position is in the Office of Conservation Planning Services.

This is professional work assisting office leadership and managing day to day operations of the office. The incumbent of this position will directly assist the Office Director, and two Program Administrators, maintain up-to-date records of activities, task assignments, and internal records via Outlook, Agency Project List, SharePoint, and/or other tracking systems, and prepare office operations reports as requested. In addition to, major responsibilities include:

• Processing a variety of correspondence, investigating subject matter, and preparing replies,

• Maintaining current information of office policies, programs, routine processes,

• Reviewing records and reports which require action and recommending solutions or courses of action,

• Assisting in conducting daily administrative activities and/or directing special projects or activities,

• Preparing and maintaining reports, archived records, and information requests,

• Purchasing and making travel arrangements on behalf of Office Director

• Standardizing data, monitoring data quality improvement and integration, and participating in interagency data coordination.

  Knowledge, Skills and Abilities:

• Knowledge of administrative and clerical procedures, systems, principles and practices.

• Knowledge of the methods of data collection.

• Knowledge of the principles and techniques of effective communication.

• Ability to multi-task, prioritize and meet deadlines

• Ability to act on changing priorities and responsibilities

• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

• Ability to prepare correspondence and administrative reports.

• Ability to understand and apply applicable rules, regulations, policies and procedures.

• Ability to utilize problem-solving techniques.

• Ability to work independently and manage time efficiently.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively with others both orally and in writing as indicated by the needs of the audience.

• Ability to establish and maintain effective working relationships with others.

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

• Knowledge of basic management principles and practices of Microsoft Office applications, including Sharepoint.

  Minimum Qualifications:

• Six years of clerical experience.

• A bachelor's degree from an accredited college or university and two years of administrative experience.

• A degree in a relevant field can substitute can substitute on a year-for-year basis for the required experience.

• Minimum – High School Diploma or GED

• Administrative Experience (1 - 3 years preferred)

• Microsoft Teams experience (Outlook, Excel, Visio, Word, and PowerPoint)

  Desired qualifications

  Two years of experience with records management or administration of programs receiving, processing, and monitoring electronic documents . Experience with state of Florida agency records management processes and use of SharePoint software is preferred. Successful candidates will have experience facilitating the timely and accurate administration of processes that involve multiple data entry points and users both internal and external to the work unit. A cover letter and resume should be included with the application package.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32311

Nearest Major Market:Tallahassee