OPERATIONS ANALYST II - 77000005

Date: Jun 27, 2024

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 832350

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPERATIONS ANALYST II - 77000005

Pay Plan: Career Service

Position Number: 77000005

Salary: $39,500.00 - $45,000.00 commensurate with experience

Posting Closing Date: 07/07/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

OFFICE OF GENERAL COUNSEL

OPERATIONS ANALYST II – 77000005

LEON

Preference will be given to internal candidates

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Travel required: 1-25%

Work Schedule: Monday – Friday, 8:00-5:00, in person.

Position Overview:

This position will serve as the Records Management Liaison Officer for the agency. They will also be responsible for purchasing goods and services for the legal office utilizing both My Florida Marketplace (MFMP) and state purchasing card (P-Card). This position will prepare travel arrangements, authorizations, and reimbursements for legal office staff. This position will be called upon to perform various administrative tasks and duties, to include answering the phone, distribution of mail, contract logging and routing, and maintaining the law library as well as other administrative assistance to staff attorneys. This position will report to and support the Business and Public Records Administrator in public records and other duties.

Duties and Responsibilities:

• This position will be responsible for purchasing goods and services for the legal office utilizing both My Florida Marketplace (MFMP) and state purchasing card (P-Card). This includes creating requisitions and processing payments. This position will be responsible for coordinating with Budget Officers from other Divisions/Offices to ensure that appropriate funds and coding are used for each purchase.

• This position will be responsible for managing contracts for the legal office and must either be a Florida Certified Contract Manager or obtain a certification within 6 months of hiring.

• This position will prepare travel arrangements, authorizations, and reimbursements for legal office staff.

• This position will be called upon to perform various additional administrative tasks and duties, as needed, including but not limited to answering the phone, distribution of mail, contract logging and routing, assisting in maintaining timelines, submission of documents for the rule making process, maintaining law library, maintaining opinion notebooks, maintain p-card for purchasing and payments, assist General Counsel with Commission meeting duties, and aiding attorneys and administrative staff wherever necessary, including backup case management, meeting scheduling, and file/record management.

• The employee will be designated as a Deputy Agency clerk, assisting with certifying agency records and clerking agency orders.

• This position will assist with coordinating the agency’s public records request response program.

• This position will perform records management related tasks, including but not limited to scanning projects, maintaining a records management program for the Commission , retention schedule review, coordinating with the Department of State’s Division of Library and Information Services (DLIS) , and training development and implementation.

• Other duties as assigned by the legal office.

  Knowledge, Skills, and Abilities:

• Knowledge of State purchasing requirements.

• Knowledge of My Florida Market Place.

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, and document workflow.

• Ability to plan, organize, and coordinate work assignments.

• Ability to prepare training material and conduct training events on records management.

• Ability to establish and maintain effective working relationships with others

• Ability to effectively handle multiple priorities and assignments.

• Ability to communicate effectively and efficiently (oral and written).

• Ability to develop and document procedures, standards, and guidelines.

• Ability to identify, interact, and provide a high level of service to employees and the public.

• Ability to work independently.

• Working knowledge of Microsoft Office (Word, Excel, Outlook, etc.)

• Knowledge of Florida’s public records law, Chapter 119. F.S

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Tallahassee