FDC-BUREAU CHIEF OF CONTRACT MANAGEMENT & MONITORING-70003878-CENTRAL OFFICE

Date: Jan 24, 2025

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Requisition No: 845149

Agency: Department of Corrections

Working Title: FDC-BUREAU CHIEF OF CONTRACT MANAGEMENT & MONITORING-70003878-CENTRAL OFFICE

Pay Plan: SES

Position Number: 70003878

Salary: $106,822.82 - $112,730.54 Annual Range

Posting Closing Date: 02/07/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPEN COMPETITIVE ADVERTISEMENT

Bureau Chief of Contract Management & Monitoring – 70003878

This advertisement is for an SES (Selected Exempt Service) position located at Central Office in the Office of Administration, Bureau of Contract Management and Monitoring.

Salary: $106,822.82 - $112,730.54 Annual Range

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

This is a professional management level position with the primary responsibility relating to contract management and monitoring, procurement, financial management, and administrative support. This position proactively manages all contract functions and farm operations for the division. This includes Strategic Statewide Contracts, Reentry Contracts, the Farm and Edible Crop Program (FECP), and various other contract and administrative support functions.

Strategic Statewide Contracts/Reentry Contracts:

• Administers and directs the management, monitoring, and planning, of contract-related services. Directs the preparation of the contract specifications, amendments, and internal procurement documents related to services and/or commodities.

• Directs the preparation of annual Legislative Budget Requests (LBR). Directs the writing of a programmatic budget for the FDC budget office to include financial analysis and anticipated expenditure projections.

  Contract Management and Administrative Monitoring Section:

  Administering all aspects of the division’s service contracts, including but not limited to:

• Information gathering and market analysis.

• Research and communication with other state entities to determine best practices.

• Development of procurement documents with our FDC procurement office.

• Contract administration, management, and monitoring functions.

• Timely invoice review, approval, and payment processing.

• Data tracking, reporting, and analysis.

• Ensuring vendor accountability and contract performance.

• Coordination with programmatic customers to ensure agency services are meeting or exceeding the needs of their division.

  Administrative Monitoring/ Field Service Support/Training:

• Processes and process improvements, business planning.

• Responsible for divisional procedures, internal audit processes, operational audit responses, and identifying corrective action strategies.

• Professional development, and interagency training on contract management-related topics.

  Emergencies:

• The incumbent in this position is responsible for managing emergency response during and after scheduled work hours. The incumbent is responsible for coordinating the work activities of subordinates. Participation in emergency response is a requirement of this position.

  Supervision:

• Manage and supervise the day-to-day operations and staff as required. Communicate clearly and frequently with staff to ensure the mission and tasks are clear. Provide prompt and courteous customer service. Incumbent provides general administrative duties including the writing of employee performance evaluations and review of work-related performance. Addresses employee performance issues promptly and uses corrective action to resolve performance problems. Recommends disciplinary action if necessary and provides recommendations for training and continued training/education. Works with the FDC Human Resource Division to document performance-related issues. Performs employee Performance Planning and Review within designated time periods in accordance with FDC procedures. Supervises subordinates, reviews, and timely approves timesheets, purchasing card transactions, and all other contract management-related activities. Trains and evaluates employees on job safety, proper care and use of state-owned equipment, and periodic review to reinforce FDC procedures. Ensure subordinates receive and complete the required training.

  BENEFITS:

• Paid vacation, sick leave, and holidays.

• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.

• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.

• Tuition-Free college courses.

• Retirement Plans with the Florida Retirement System:

• Pension Plan (Traditional Retirement Pension Plan)

• Investment Plan (401(K)-Type Retirement Plan)

• Deferred Retirement Option Program (Drop)

• Deferred Compensation

• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

  REQUIRED QUALIFICATIONS:

• Minimum of six (6) years of progressive experience and responsibility in a business administration field, four (4) of which while holding a supervisory position directing a multi-functional staff.

• Four years of state or federal government experience in contract management.

• Florida Certified Contract Manager (FCCM) required.

• Experience leading and managing a professional staff of 10 or more.

• Strong stakeholder management skills. Ability to work with internal and external partners to achieve desired outcomes.

  PREFERRED QUALIFICATIONS:

• Florida Certified Contract Negotiator (FCCN) or Project Management Professional (PMP), preferred.

  Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee